Village of Newburg, Wisconsin - Minutes

Minutes

Members Present:

Trustee Mark Chesak (Chairman)

Trustee Bill Sackett

Trustee Al Wollner

Superintendant Paul Becker

Engineer Matthew J Bednarski, PE

Not Present:

Also Present:

Village President Mike Heili

Meeting called to order by Chairman Chesak at 7:00 PM

Motion by Trustee Sackett to approve the minutes of the June 16, 2011 meeting; seconded by Trustee Wollner. Motion passed unanimously.

UNFINISHED BUSINESS

Discussion and possible action on bids received for hickory Road Mill and Overlay Project.

Engineer Bednarski updated the Committee regarding bids received for the 2011 Street Improvements project. The recommendation from Engineering is to award the contract to Payne and Dolan for the Base Bid plus Alternate #1 and Alternate #2.

Motion by Trustee Sackett to recommend to the Village Board award of the contract for the 2011 Street Improvements Project to Payne and Dolan for $220,188.25; seconded by Trustee Chesak. Motion passed unanimously.

Discussion and possible action on water softener for Village Hall.

No action.

UNFINISHED BUSINESS

None

Miscellaneous Business

Engineer Bednarski reminded the committee of the impending MUTCD retroreflectivity requirements due January 1, 2012.

Motion by Trustee Wollner to adjourn; seconded by Trustee Sackett. Motion passed unanimously. Meeting adjourned 7:12 PM.

These minutes were recorded by Matt Bednarski of SEH. Any additions or corrections to the minutes should be directed to him at 414-465-1224.

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April 21, 2011

Members Present:

Chairman Trustee Mark Chesak

Trustee Bill Sackett

Trustee Al Wollner

Superintendant Paul Becker

Engineer Matthew J Bednarski, PE

Not Present:

Also Present:

President Mike Heili

Meeting called to order by Chairman Chesak at 6:58 PM.

Motion by Trustee Sackett to approve the minutes of the March 17, 2011 meeting; seconded by Trustee Wollner. Motion passed unanimously.

PUBLIC FORUM

New business

Discussion and possible action on handicap parking at Holy Trinity Church.

Update from Engineer Bednarski as to the requirements of ADA should the Village decide to designate any spaces as handicap.

No Action.

UNFINISHED BUSINESS

Discussion and possible action on sending out bids for paving Hickory Road.

Engineer Bednarski described the process to bid Hickory Road with alternates in order to add/deduct segments depending on the bids received.

Motion by Trustee Sackett to authorize engineering to put a bid package together for the Hickory Road Project; seconded by Trustee Wollner. Motion passed unanimously.

Motion by Superintendant Becker to adjourn; seconded by Trustee Sackett. Motion passed unanimously. Meeting adjourned 7:12 PM

These minutes were recorded by Matt Bednarski of SEH. Any additions or corrections to the minutes should be directed to him at 414-465-1224.

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October 21, 2010

Members Present:

Mark Chesak

Bill Sackett

Al Wollner

Paul Becker

Matthew Bednarski, PE

Not Present:

Also Present:

President Mike Heili

Meeting called to order by Chairman Chesak at 7:00 PM

Motion by Trustee Sackett to approve the minutes of the September 16, 2010 meeting; seconded by Trustee Wollner. Motion passed unanimously.

Unfinished Business

Discussion and possible action on 2011 DPW budget

Hickory Road estimates were presented to the committee by Engineering. Estimates for the engineering of the repairs to the dam were also presented. The committee discussed the budget line items.

Motion by Trustee Sackett to approve the Public Works budget at $217,046 for 2011 and to forward it to the Personnel and Finance Committee; seconded by Trustee Wollner. Motion passed unanimously.

Motion by Trustee Sackett to recommend a Hickory Road pulverize and overlay project for $71,600 to the Personnel and Finance Committee for approval and to direct engineering to approach the Town of Trento for cost sharing; seconded by Trustee Wollner. Motion passed unanimously.

New Business

Discussion and possible action on hiring a new DPW employee

Discussion by the committee. Superintendent Becker contacted the newest applicants. There were three applicants for the position and Superintendent Becker ranked them.

Motion by Trustee Sackett to recommend to the Personnel and Finance Committee to hire Patrick Brooks as PW5 based on the recommendation of Superintendent Becker; seconded by Trustee Wollner. Motion passed unanimously.

Miscellaneous

The committee would like to add a possible raise for Paul Wilkens to the next Personnel and Finance Committee meeting.

The committee would like to add discussion and possible action on changing the intersection of Congress and Salisbury to a 2-way stop to the Village Board agenda for 10/28.

Motion by Trustee Wollner to adjourn; seconded by Trustee Sackett. Motion Passed. Meeting adjourned at 7:42 PM.

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July 13, 2010

Members Present:

Mark Chesak

Bill Sackett

Paul Becker

Matthew Bednarski, PE

Not Present:

Al Wollner

Also Present:

President Mike Heili

Meeting called to order by Chairman Chesak at 7:00 PM.

Motion by Trustee Sackett to approve the minutes of the April 1, 2010 and March 9, 2010 meetings; secondec by Chairman Chesak. Motion passed unanimously.

Unfinished Business

Discussion and possible action on signage at intersection of County Hwy MY and County Hwy Y.

Motion by Trustee Sackett directing Engineer Bednarski to apply to Washington County to include a "Yield to Pedestrians" sign in the CTH MY r/w and to finalize request with Ozaukee County; seconded by Trustee Sackett. Motion passed unanimously.

Update on Phase II.

Update from Engineer Bednarski to the committee.

New Business

Discussion and possible action on right-of-way near 4242 Hawthorne Drive.

Discussion by the committee as to options for the right-of-way. Options include blocking access to the road and paving it as a new road.

Committee would like to the owner of 4242 to attend the next Public Works Committee meeting.

No Action.

Motion by Trustee Sackett to adjourn; seconded by Chairman Chesak. Motion Passed. Meeting adjourned at 7:32 PM.

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April 1, 2010

Members Present:

Phil Beitz

Bill Sackett

Al Wollner

Paul Becker

Matthew Bednarski, PE

Not Present:

Also Present:

President Mike Heili

Meeting called to order by Chairman Beitz at 7:00 PM.

Motion by Trustee Wollner to approve the minutes of the February 9, 2010 and March 9, 2010 meetings; secondec by Trustee Sackett. Motion passed unanimously.

Unfinished Business

None

New Business

Discussion and possible recommendation on reviewing and possibly changing design specifications for Phase II of the downtown streets project affecting Congress Street.

Presentation by Engineer Bednarski of the design as previously approved by the Village Board and an alternate design. The alternate design is recommended by Engineering to the Public Works Committee.

Motion by Chairman Beitz to recommend the Village Board reevaluate the design of Phase II as a result of geometry issues; seconded by Trustee Sackett. Motion passed unanimously.

Discussion and possible action on street marking and signage.

Street crossing issues at the intersection of CTH MY and CTH Y have been raised. The committee discussed the possibility of modified crosswalks, "Yield to Pedestrian" signs, and centerline pavement markings on CTH Y from STH 33 to CTH MY. Engineer Bednarski will present these possibilities to Washington County and Ozaukee County.

The committee would like to add centerline pavement markings to Salisbury Street as part of the Phase II construction project. Additionally, four new stop signs for the intersection of Congress and Salisbury should be including on the project.

Motion by Trustee Sackett instructing Engineer Bednarski to discuss the crosswalk, signage, and centerline marking at and near the intersection of CTY Y and CTH MY with the Washington County Highway Department and Ozaukee County Highway Department; seconded by Trustee Wollner. Motion passed unanimously.

Motion by Trustee Sackett to adjourn; seconded by Trustee Wollner. Motion Passed. Meeting adjourned at 7:56 PM.

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March 9, 2010

Members Present:

Chairman Phil Beitz

Not Present:

Engineer Matt Bednarski

Trustee Bill Sackett

Trustee Al Wollner

Superintendent Paul Becker

Meeting called to order by Chairman Beitz at 7:00 PM. March 9, 2010

There being no quorum present, the meeting was declared adjourned by Chairman Beitz at 7:05 PM.

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February 9, 2010

Members Present:

Chairman Phil Beitz

Trustee Al Wollner

Superintendent Paul Becker

Not Present:

Engineer Matt Bednarski

Trustee Bill Sackett

Meeting called to order by Chairman Beitz at 7:00 PM. February 9, 2010

Motion by Trustee Wollner, second by Chairman Beitz to approve the minutes of the December 8, 2009 meeting. Motion passed.

Motion by Trustee Wollner, second by Chairman Beitz to approve the minutes of the January 12, 2010 meeting. Motion passed.

Old Business

None

New Business

Discussion and possible recommendation on accepting bid for the replacement of the rear door at the Village Hall.

Two bids were received, one from C & K Services, Inc. of Newburg for $1445. and one from Consolidated Doors, Inc. of West Bend for $1306. Motion by Trustee Wollner, second by Chairman Beitz to recommend acceptance of the bid by Consolidated Doors, Inc. of West Bend. Motion passed.

Motion by Trustee Wollner, second by Chairman Beitz to adjourn. Motion passed.

The meeting was 7:05 PM.

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January 12, 2010

Members Present:

Chairman Phil Beitz

Not Present:

Engineer Matt Bednarski

Trustee Bill Sackett

Trustee Al Wollner

Superintendent Paul Becker

Meeting called to order by Chairman Beitz at 7:00 PM. January 12, 2010

There being no quorum present, the meeting was declared adjourned by Chairman Beitz at 7:05 PM.

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December 8, 2009

Members Present:

Chairman Phil Beitz

Trustee Bill Sackett

Trustee Al Wollner

Superintendent Paul Becker

Not Present:

Engineer Matt Bednarski

Meeting called to order by Chairman Beitz at 7:01 PM. December 8, 2009

Motion by Trustee Wollner to approve the minutes of the May 12, 2009 Public Works Committee Meeting; seconded by Trustee Sackett. Motion carried.

Unfinished Business

Update on downtown and Congress streets project.
Motion by Trustee Sackett, second by Trustee Wollner to table to January meeting. Motion carried.

Discussion and possible action on pulling un-permitted culvert on the north side of Connie Drive between Enge Drive and Diane Drive, tabled from October 13,2009 meeting.

Motion by Trustee Sackett, second by Trustee Wollner to table to January meeting. Motion carried.

New Business

Discussion and possible recommendation on changes to Chapter 11 of the municipal code relative to acceptab le items for recycling and days and times for recycling service.
Motioin by Trustee Sackett, second by Trustee Wollner to recommend the following changes to Chapter 11 of the Municipal Code:

11.061 (6) DEFINITIONS - insert new paragraph between 11.061 (6) (a) and 11.061 (6) (b)

11.061 (6) (aa) Brush. Clean woody vegetative material no greater than 6 inches in diameter. This term does not include stumps, roots or shrubs with intact root balls.

11.061 (6) (z) Yard Waste. Leaves, grass clippings, yard and garden debris. ~~and brush, including clean woody vegetative material no greater than 6 inches in diameter. This term does not include~~ stumps, roots or shrubs with intact root balls.

11.061 (7) SEPARATION OF RECYCLABLE MATERIALS

11.061 (7) (d) ~~Yard waste~~ Brush

11.061 (7) (o) ~~Waste tires~~

11.061 (10) MANAGEMENT OF LEAD ACID BATTERIES, MAJOR APPLIANCES, TELEVISION RECEIVERS, WASTE

OIL AND BRUSH ~~YARD WASTE~~.

... appliances, television receivers, waste oil and ~~yard waste~~ brush as follows:

11.061 (10) (b) Major appliances and television receivers shall be ~~collected by the Village's contracted recycling firm after a sticker is purchased from the Village and displayed on the appliance notifying the carrier of a pickup~~ disposed of by the resident by making arrangements with the Village's recycling contractor or any other facility of the resident's choosing at the resident's expense. Appliances, except television receivers, may be deposited by Village residents into the recycling container provided by the Village near the end of October each year.

11.061 (10) (d) ~~Yard waste~~ Brush shall be deposited at the Village Recycling Center ~~between the hours of 9:00 A.M. and 12:00 Noon Saturdays~~. at the times posted.

11.061 (11) PREPARATION AND COLLECTION OF RECYCLABLE MATERIALS.

11.061 (11) (b) ~~(5) Waste tires~~

All references to times for the Recycling Center changed to "As Posted".

Discussion and possible recommendation to Personnel & Finance to reclassify Paul Wilkens to PW-2.

Motion by Trustee Sackett, second by Trustee Wollner to recommend the reclassification. Motion carried.

Discussion and possible recommendation on restricting parking on both sides of Franklin Street north of Hwy 33 and the north side of Division Street west of Franklin Street.

Motion by Trustee Sackett, second by Trustee Wollner to recommend ammending Chapter 7.07 (2) of the Municipal Code to restrict parking on:

1. The east side of Franklin St. from STH 33 to a point 170 ft north of STH 33.
2. The west side of Franklin St. from STH 33 to a point 215 ft north of STH 33.
3. The north side of Division St. from Franklin St. to a point 125 ft west of Franklin St.

Motion carried.

Motion by Trustee Wollner to adjourn; seconded by Trustee Sackett. Motion Carried. Meeting adjourned at 7:40 PM.

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ctober 13, 2009

Members Present:

Phil Beitz

Bill Sackett

Al Wollner

Paul Becker

Matt Bednarski

Not Present:

Also Present:

President Mike Heili

Meeting called to order by Chairman Beitz at 7:00 PM.

Unfinished Business

Update on downtown and Congress Street projects.

Update from Engineer Bednarski to the committee. The concrete work will begin 10/14. Paving is scheduled for three weeks from today.

New Business

Discussion and possible action or recommendation on removing the Milwaukee River Dam.

No Action.

Discussion and possible action on restricting access to Village right of way designated as private drive to 4242 Hawthorne Drive.

The area north of 4242 Hawthorne Drive is dedicated as future right-of-way; however, the road has not yet been declared opened. 4242 Hawthorne has been granted use of the area as a private drive. The property east of the dedicated right-of-way is being accessed through this area despite it being closed to the public.

Motion by Trustee Sackett requesting a letter from the Village Clerk to the property owner east of the dedicated right-of-way informing him that the area being used as access is restricted to use by only the resident at 4242 Hawthorne Drive and is not open to the public; seconded by Trustee Wollner. Motion passed unanimously.

Report on ditching meeting with Washington County Highway Department.
Recommendation from Engineer Bednarski to continue the ditching program begun this year at a rate of $5000 per year and to hire Washington County Public Works to complete this work.

No Action.

Discussion and possible action on pulling un-permitted culvert on the north side on Connie Drive between Enge Drive and Diane Drive.

Discussion by the Committee.

Motion by Trustee Sackett to table; seconded by Trustee Wollner. Motion passed unanimously.

Discussion and possible recommendation on 2010 budget.

Budget discussion led by Chairman Beitz. He used a budget worksheet provided by the Village Treasurer. The committee completed a budget for 2010.

Motion by Trustee Sackett to recommend the 2010 Public Works budget of $352, 650.07 to the Personnel and Finance committee; seconded by Trustee Wollner. Motion passed unanimously.

Motion by Trustee Wollner to adjourn; seconded by Chairman Beitz. Motion Passed. Meeting adjourned at 8:00 PM.

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September 2, 2009

Members Present:

Chairman Phil Beitz

Trustee Bill Sackett

Trustee Al Wollner

Superintendent Paul Becker

Engineer Matt Bednarski

Not Present:

Also Present:

Meeting called to order by Chairman Beitz September 2, 2009 at 7:00 PM.

New Business

Discussion and possible recommendation on adopting an Emergency Action Plan for a possible Milwaukee River Dam failure.

Presentation by Engineer Bednarski of proposed interim Emergency Action Plan for potential failure of the Milwaukee River Dam. Draft copies were circulated to all Public Works and Emergency Management committee members to solicit input and comments. Completed comments were requested to be returned to the Village Engineer by Sept 15. A follow up meeting to discuss the input was tentatively scheduled for October 7, 2009.

Motion by Trustee Sackett to adjourn; seconded by Trustee Wollner. Motion Carried. Meeting adjourned at 7:45 PM.

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July 7, 2009

Members Present:

Chairman Phil Beitz

President Mike Heili

Trustee Al Wollner

Superintendent Paul Becker

Engineer Matt Bednarski

Not Present:

Also Present:

Meeting called to order by Chairman Beitz at 7:01 PM.

Motion by President Heili to approve the minutes of the May 12, 2009 Public Works Committee Meeting; seconded by Trustee Wollner. Motion carried.

Unfinished Business

Update on Salisbury and Congress streets project.

Update from Engineer Bednarski on the progress.

New Business

Discussion and possible action on when to trim the grass and when to spray.

Discussion took place. No Action.

Discussion and possible action on a catch basin and cement on the end of the pipe from the Village Hall into Fireman’s Park.

Discussion took place. No Action.

Discussion and possible action on fixing the dais in the Village Hall.

Discussion took place. No Action.

Discussion and possible action on responding to the DNR Dam inspection report.

Discussion took place on the inspection report. The committee finds the schedule attainable. Engineering to move forward. A budget of $7,500 has been set for 2009 for items pertaining to this report.

No Action.

Discussion and possible action on remedying the delay to the Phase I downtown street construction.

Discussion took place. No Action.

Report from staff on replies to requests for proposals and quotes for repair of the Village Hall roof.

Quotes from two firms have been received by the Village. Approval of a firm to complete these repairs will be made at the next Village Board meeting.

Report from staff on the status of the custom ordered door for the Village Hall.

The door that was delivered was not what the Village ordered; however, it can not be returned due to being past the timeline of the return policy. President Heili to contact Attorney Kiefer regarding possible action to remedy the situation.

Miscellaneous

Chairman Beitz updated the Committee on the remaining supply budget for the year as it pertains to purchasing new American Flags for the Village.

Motion by Trustee Wollner to adjourn; seconded by President Heili. Motion Carried. Meeting adjourned at 7:40 PM.

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April 14, 2009

Members Present:

Chairman Phil Beitz

Trustee Mike Heili

Trustee Wollner

Assistant Engineer JoEllen Donovan

Not Present:

Engineer Matt Bednarski

Superintendent Paul Becker

Also Present:

Meeting called to order by Chairman Beitz at 7:00 PM.

Motion by Trustee Wollner to approve the minutes of the March 10, 2009 Public Works Committee Meeting; seconded by Trustee Heili. Motion carried.

Unfinished Business

Update on Salisbury and Congress streets project.

Work has not begun on Salisbury and Congress streets project. Bonestroo teamed up with Washington County to apply for stimulus funding for Main St/CTH MY. Vacating Salisbury at HWY 33 is on the agenda for the Planning Commission meeting in May.

New Business

Discussion and possible action on Newburg Fire Department ball diamond damages due to snow removal.

Paul Fahey from the Newburg Fire Department was present to express concern about gravel left after snow melt at the Fireman’s Park. Chairman Beitz will instruct Superintendent Becker to contact Mr. Fahey next week when he returns from vacation to resolve the problem.

Discussion and possible recommendation following presentation from Enterprise Lighting Ltd regarding LED street lighting.

Dustin Blotz of Enterprise Lighting Ltd gave a presentation on the benefits of LED street lighting. The Committee had some questions regarding the cost benefit to the Village, whether WE energies would maintain LED lighting and others. Bonestroo will work with Enterprise Lighting to create a cost comparison.

Motion by Trustee Heili to table this item to the May Meeting.; seconded by Trustee Wollner. Motion carried.

Discussion and possible action on recommendation to the Village Board on awarding the contract for Franklin and Division street electrical conversion project.

Assistant Engineer Donovan distributed a bid recommendation and bid tab. Gillitzer Electric Service, Inc. was the low bidder. Assistant Engineer Donovan spoke with two references and both highly recommended Gillitzer.

Motion by Trustee Heili to recommend to the Village Board that they accept the low bid from Gillitzer Electric Service, Inc.; seconded by Chairman Beitz. Motion carried.

Miscellaneous

Chairman Beitz handed out the year-to-date budget.

Trustee Heili inquired whether there was a fuel surcharge from Veolia. Presently there is no surcharge because fuel prices are down.

Motion by Trustee Wollner to adjourn; seconded by Trustee Heili. Motion Carried. Meeting adjourned at 7:47 PM.

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March 10, 2009

Members Present:

Chairman Phil Beitz

Trustee Mike Heili

Trustee Al Wollner

Superintendent Paul Becker

Assistant Engineer JoEllen Donovan

Not Present:

Engineer Matt Bednarski

Also Present:

Meeting called to order by Chairman Beitz at 7:00 PM.

Motion by Trustee Wollner to approve the minutes of the February 10, 2009 Public Works Committee Meeting; seconded by Trustee Heili. Motion carried.

Unfinished Business

Update on Salisbury and Congress streets project.

Bonestroo is working on completing items from Division and Franklin Street Reconstruction Project. No work has been completed get on the Salisbury and Congress Street Projects. Chairman Beitz would like to keep this item on the agenda to track progress of the project.

Update on sale of surplus DPW equipment

The equipment will be advertized in the March issue of Municipality.

New Business

Discussion and possible action on recommendation to the Village Board on awarding the contract for Phase I of the Downtown Street Construction project.

Assistant Engineer Donovan handed out a bid recommendation and bid tab. Heartland Construction, Inc. was the low bidder. The amount of sidewalk installed may be reduced.

Motion by Trustee Heili to recommend to the Village Board that they accept the low bid and award the contract to Heartland Construction, Inc.; seconded by Trustee Wollner. Motion carried.

Discussion and possible action on replacing trees removed from the wastewater treatment plant.

Department of Agriculture is planning on cutting trees down for the Village in early May. They are having hand-on class for municipal foresters in the Village and may also remove trees for some organizations in the Village, such as the Fire Department and Riveredge Nature Center. After the trees are removed the Village could replace with evergreens to screen the wastewater treatment plant from the apartment buildings. The trees could be added to the Division and Franklin Street Reconstruction contract.

No action.

Miscellaneous

Motion by Trustee Heili to adjourn; seconded by Trustee Wollner. Motion Carried. Meeting adjourned at 7:24 PM.

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February 10, 2009

Members Present:

Chairman Phil Beitz

Trustee Mike Heili

Trustee Al Wollner

Superintendent Paul Becker

Assistant Engineer JoEllen Donovan

Not Present:

Engineer Matt Bednarski

Also Present:

Meeting called to order by Chairman Beitz at 7:00 PM.

Motion by Trustee Heili to approve the minutes of the January 13, 2009 Public Works Committee Meeting; seconded by Chairman Beitz. Motion carried.

Unfinished Business

Update on Division and Franklin street projects.

Assistant Engineer Donovan gave an update on the bidding schedule and bid opening date for the Division and Franklin Street Projects. The Committee members inquired when design for the next phase of the project can begin.

Update on sale of surplus DPW equipment

Superintendent Becker updated the Committee an ad for the equipment will be advertized in the March issue of Municipality.

New Business

Discussion and possible recommendation on replacing trees removed from the hill above the wastewater treatment plant because of Emerald Ash Borer infestation.

The Department of Agriculture was in the Village looking at the trees. The Department communicated they will be receiving grant money to assist in tree removal and replacement. Bonestroo recommended evergreens or arborvitae to screen the treatment plant. Trees need to be removed at the end of spring.

Tabled to next meeting.

Discussion on procedures for completing and filing written accident or incident reports.

Village Clerk Cording provided accident/incident reports to be placed in Public Works vehicles. Employees are to fill out a report any time they have an accident. The reports will go to Clerk Cording so he can get it the insurance company any information required. If it is an emergency, employees should call him right away. Employees should fill out an accident report after hitting a mailbox with Public Works equipment.

Discussion and possible recommendation on an ordinance regulating the placement and construction of roadside mailboxes, and liability for plow related damage to the roadside mailboxes.

Committee discussed recommendations on ordinance regulating the placement and construction of roadside mailboxes.

Motion by Trustee Heili to recommend a policy to the Village Board to reimburse property owners up to $30 for repair and/or for replacement of mailboxes damaged when hit by Village of Newburg plow; seconded by Trustee Wollner. Motion carried.

Miscellaneous

Chairman Beitz asked Superintendent Becker to verify Public Works employees charge time spent picking up Christmas trees to recycling.

Chairman Beitz asked Superintendent Becker to verify Public Works employees keeping the Yard open for recycling on Saturdays charge their time to recycling.

Motion by Trustee Heili to adjourn; seconded by Trustee Wollner. Motion Carried. Meeting adjourned at 7:34 PM.

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January 13, 2008

Members Present:

Chairman Phil Beitz

Trustee Mike Heili

Trustee Al Wollner

Superintendent Paul Becker

Assistant Engineer JoEllen Donovan

Not Present:

Engineer Matt Bednarski

Also Present:

Meeting called to order by Chairman Beitz at 7:00 PM.

Motion by Trustee Heili to approve the minutes of the December 12, 2008 Public Works Committee Meeting; seconded by Trustee Wollner. Motion carried.

Unfinished Business

Update on Division and Franklin street projects.

Assistant Engineer Donovan reported on Bonestroo’s progress in completing the Division and Franklin Street Projects. The vertical alignment is completed and in in-house review. The storm sewer main is designed and the catch basins will be added after the vertical alignment is finalized so the locations of the low points are determined. Superintendent Becker has West Bend committed to completing the sanitary sewer inspection once the temperature increases. A public meeting is scheduled for February 18^th to inform Village residents about the project.

Update on sale of surplus DPW equipment

Superintendent Becker has not been able to move forward with the trade. The snow blower the equipment was to be traded for is no longer made. The next step up in snow blowers is a walk-behind blower. He will sell the equipment.

New Business

Discussion and possible recommendation on claim from Ronald & Kathleen Kabitzke for plow damage to mailbox.

The Village received a letter from Ronald and Kathleen Kabitzke on January 2nd regarding damage to their mailbox. The residents were present and complained that they have had issues with their mailbox over the past several years and questioned why the Village needs to plow so far off the road. Chairman Beitz explained that the Village is responsible to clear the road and must keep some storage available for future snow. Below are Chairman Beitz’s comments regarding the Kabitzke’s claim for mailbox damages:

I spoke with the public works employee operating the plow the night of the damages. He witnessed the Ozaukee County snowplow leaving southbound Hickory onto eastbound Main St. The Newburg employee then proceeded to plow northbound on Hickory. When passing the Kabitzke residence he noticed the mailbox lying on the ground. When returning southbound on Hickory past the Kabitzke residence he noticed plow tracks from the Ozaukee County V-plow at the edge of Hickory. He reported this incident to his supervisor confirming that he did not collide with the mailbox.

Given these facts, Chairman Beitz moves a recommendation from this Committee to the Village Board that the Kabitzke claim is denied and that he be advised to pursue his claim with Ozaukee County; seconded by Trustee Heili. Motion carried.

Discussion of snow clearing efforts for December.

A resident on Cedar Court called about the new method of removing snow from cul de sacs. Superintendent Becker clears the entire cul de sacs to make room for fire truck access and to provide access to manholes, which are often located in the center of cul de sacs. Trustee Heili mentioned a resident complaint that Steeple View was not plowed until 4 hours after a storm ended. The Committee discussed the Village does not have a full-time staff, the employees first concentration on Main Street and the entire Village is done eventually.

Discussion and possible recommendation on roof repairs for Village hall.

Superintendent Becker explained the investigation for roof repairs will have to wait until the roof is clear of snow. Building Inspector Grutelueschen can determine the extent of the repairs required. The issue may be that the drainpipe plugged.

No Action.

Discussion and possible recommendation on purchasing flood insurance for the municipal garage.

Chairman Beitz received a quote on flood insurance for $750-$900, depending on the amount of the deductible. The garage has been there for many years and has never experienced flooding.

Motion by Trustee Heili to not purchase flood insurance; seconded by Trustee Wollner. Motion carried.

Discussion and possible recommendation on an ordinance regulating the placement and construction of roadside mailboxes, and liability for plow related damage to the roadside mailboxes

Engineer Bednarski looked into the policies of neighboring communities for liability for plow related damage to mailboxes. Some communities repair damages and some do not. None of the communities replace the pole. Chairman Beitz will look in Village archives to see if there is already a policy regarding plow related mailbox damage.

Tabled to February Meeting.

Miscellaneous

Trustee Wollner mentioned he and Bill Cording discussed if the Village previously provided barrels of sand at some intersections. Other committee members thought maybe the County provided the barrels.

There was a discussion of the Public Works employee hitting the squad car with the plow while parking in the garage.

Motion by Trustee Wollner to adjourn; seconded by Trustee Heili. Motion Carried. Meeting adjourned at 7:47 PM.

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December 9, 2008

Members Present:

Chairman Phil Beitz

Trustee Mike Heili

Superintendent Paul Becker

Assistant Engineer JoEllen Donovan

Not Present:

Trustee Al Wollner

Also Present:

Meeting called to order by Chairman Beitz at 7:02 PM.

Motion by Trustee Heili to approve the minutes of the November 11, 2008 Public Works Committee Meeting; seconded by Chairman Beitz. Motion carried.

Unfinished Business

Update on Division and Franklin Street projects.

New Business

Discussion and Possible action on replacement of ash trees in street terraces on Salisbury, Division and Monroe streets.

Motion by Trustee Heili to recommend that the Village Board get a cost for flood insurance for the Public Works garage and determine whether to take out flood insurance; seconded by Chairman Beitz. Motion carried.

Discussion and possible action on hiring additional Public Works personnel.

Discussion and possible action on disposing of surplus DPW equipment.

Miscellaneous

Motion by Trustee Heili to adjourn; seconded by Chairman Beitz. Motion Carried. Meeting adjourned at 7:47 PM.

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The meeting for Public Works Committee meeting for July 8, 2008 was called to order. Present were: Trustee Beitz, Heili, Wollner, Superintendent Woda and Engineer Donovan.

Motion by Trustee Wollner to approve the minutes of the June 10, 2008 Public Works Committee Meeting; seconded by Trustee Heili. Motion carried.

Unfinished Business

Report on downtown street project design progress.

Assistant Engineer Donovan reported that Bonestroo has identified portions of existing survey that require more information and will be out in the next two weeks to finish the survey.

Discussion and possible action on 2009 budget.

Chairman Beitz discussed that Phase One needs to be completed, the roads in that Phase are falling apart, but Phase Two roads are not in as bad shape. Chairman Beitz’ recommendation was to go forward with Phase One and start Main Street in 2011. He mentioned that Main Street is where businesses would most likely come into the Village. Superintendent Woda brought up that being on HWY 33 would also be desirable to businesses and that Phase Two roads will continue to deteriorate the longer the Village puts off repairing them. Superintendent Woda mentioned that Congress Drive south of Old Pit Road is also in need of repair. The Village had borings taken on Congress but Bonestroo has not evaluated them yet. It was discussed that Franklin needs to be completed first to provide access to the downtown.

Motion by Trustee Heili to include $60,000 for Congress Dr south of Old Pit Road in the Ehers Five Year Plan; seconded by Trustee Wollner. Motion Carried.

New Business

Discussion and possible action and recommendation on Washington County radio upgrades for Newburg Public Works Department.

Public Works will acquire four radios, four desktop chargers, four carrying cases and four spare batteries. Each radio set will cost $1971.21.

Discussion and possible methods of pursuing the issue of pedestrian facilities along Highway 33 through the Village of Newburg with Dept. of Transportation.

Chairman Beitz found a policy from the Department of Transportation that promotes pedestrian walkways. He is interested in having Engineer Bednarski contact DOT again about the possibility of providing pedestrian facilities on HWY 33.

Discussion and possible recommendation on 5-year capital improvements plan.

This discussion took place under Unfinished Business, Item 2.

Discussion on progress of storm sewer maintenance at Parkside Inn.

Assistant Engineer Donovan passed out two quotes from contractors to inspect the storm sewer at Parkside Inn and the sanitary sewer for Phases One and Two. The Village needs to get an easement for the storm sewer. The Committee would like to get more information on the cost of just having the construction done. Hartland Construction estimated it could be as low as $2000 so it may be more economical to just put in a new manhole without inspecting the line. The Committee was not sure if Lorence Manufacturing is still connected to the storm sewer. The Village will try to get another cost estimate from a contractor willing to do a not to exceed value.

Trustee Heili made motion to Table this item until next meeting; seconded by Chairman Beitz. Motion passed.

Miscellaneous

There is a complaint of standing water in the ditch at Old Pit Road and Congress Drive.

The County has not yet been out the repair damaged sidewalk on Main Street bridge.

Superintendent Woda will be painting white lines.

The Committee needs to discuss dam inspection. Chairman Beitz commented that the Village may be able to get assistance from FEMA for the inspection. Superintendent Woda will contact Brent Binder of the DNR to see if he can do the inspection or if it needs to be done by a structural engineer.

Motion by Trustee Wollner to adjourn; seconded by Trustee Heili. Motion Carried. Meeting adjourned at 8:11 PM.

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April 15, 2008

The meeting for Public Works Committee meeting for April 15, 2008 was called to order. Present were: Trustee Beitz, Beimborn, Superintendent Woda and Engineer Bednarski and Donovan. Not present was Trustee Damrow.

Motion by Chairman Beitz to approve the minutes of the March 11, 2008 Public Works Committee Meeting; seconded by Trustee Beimborn. Motion carried.

Unfinished Business

None.

New Business

Discussion and possible action on crack filling for Village of Newburg village streets.

Chairman Beitz handed out a proposal from N/R Asphalt and Pavement Maintenance Inc. for crack filling. Much of the Village streets have had crack filling within the last four years. This proposal will complete the rest of the Village outside of the downtown.

Motion by Chairman Beitz approve proposal for crack filling from N/R Asphalt; seconded by Trustee Beimborn. Motion Carried.

Discussion and possible action on proceeding on paving of driveway approaches in the special assessment district.

Engineer Bednarski discussed the project with Superintendent Woda and Attorney Kieffer. Attorney Keiffer recommends sending another letter to residents with a new deadline of July 31^st, stating that if their driveway approach isn’t paved by that date it will be special assessed. The letter will also explain that it will be significantly more costly to have the approach special assessed than to pave the approach before the deadline. Motion by Chairman Beitz to instruct Bonestroo to send letter to residents telling them that they need to pave driveways by July 31^st to avoid assessment; seconded by Trustee Beimborn. Motion Carried.

Discussion and possible action on recommendation on engineering for Congress Street from Old Pit Road to the south Village of Newburg limits, specifically the need for core samples preparatory to any repaving.

Engineer Bednarski brought cost estimate from Wisconsin Testing Laboratories, LLC for 6 borings on Congress. Engineer Bednarski recommends having borings to determine composition of the road and the level of repairing that will be required.

Motion by Trustee Beimborn to allow Engineer Bednarski to hire Wisconsin Testing to do asphalt borings on Congress; seconded by Chairman Beitz. Motion Carried.

Discussion and possible action on recommendation on street improvement project list for 2008.

Engineer Bednarski had been trying to contact Ken Pesch at the Washington County Highway Department with no response. County Highway MY pulverizing and repaving is currently listed on the 2009 budget. Chairman Bietz suggested that Engineer Bednarski talk to Barbara Villwock at the County Highway Department to see why Ken Pesch is being unresponsive. Engineer Bednarski believes it likely that the County will push back budget for MY maintenance if the Village requests them to do so.

No action.

Discussion and possible action on recommendation on the amount of engineering for Main Street to be done this year.

Superintendent Woda stated that County Highway MY is not in disrepair. There are other roads in the Village more in need of repair. Chairman Beitz discussed the fact that Franklin needs to get done before Salisbury to prevent limiting access to downtown Newburg. The results from Ehler’s report will help the committee prioritize which street to reconstruct next.

No action.

Miscellaneous

Recycling Grant award notice for $5100 beginning June 1^st was received.

FEMA claim for snowstorm is completed. The total amount of the claim is $3162.40.

Assistant Engineer Donovan completed the 2007 Annual Recycling Report and it will be sent out shortly.

The year to date budget is running over. The main areas that have exceeded the original budget are waste disposal due to gas price and tipping fees increases and salt due to the harsh winter.

Trustee Beimborn gave Superintendent Woda’s phone number to the baseball league.

Trustee Beimborm mentioned that the Village is working on replacing expired ID’s for employees and representatives.

Motion by Trustee Beimborn to adjourn; seconded by Chairman Beitz. Motion Carried. Meeting adjourned at 7:32 PM.

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January 8, 2008

The meeting for Public Works Committee meeting for January 8, 2008 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Damrow and Superintendent Woda. Not present was Engineer Bednarski and Assistant Village Engineer Surfus.

Motion by Trustee Beimborn to approve the minutes of the September 18, 2007 Public Works Committee Meeting; seconded by Trustee Damrow. Motion carried.

Unfinished Business

None

New Business

Presentation by Bonestroo on their attendance at a meeting of the American Public Works Association.

Engineer Bednarski was unable to attend the meeting due to a personal emergency. Motion by Trustee Damrow to table this to the February meeting. Motion seconded by Trustee Beimborn, passed by a vote of 3 ayes and 0 noes.

Discussion and possible recommendation on staffing for Dept. of Public Works.

Chairman Beitz distributed a recap of DPW employee hours for the last 12 months and raised the issue of keeping employee hours below the 600 hour threshold that would require enrollment in the Wisconsin State Retirement System. Trustee Beimborn questioned the importance of avoiding this and Superintendent Woda explained that once the 600 hour threshold was crossed, the Village Funded Contributions continued regardless of the number of future hours. Superintendent Woda said that Mr. Wilkens has agreed to work additional hours to assist in snow control operations but would prefer to limit his summer hours. Mr. Fahey has been qualified as an employee but has not yet worked any hours. He had indicated an interest in summer work. Superintendent Woda will approach Mr. Fahey, Mr. Wilkens and Mr. Weyker over the next few months to discuss a possible re-balancing of hours to relieve some of Mr. Weykers hours with Mr. Fahey. It was agreed the subject should be monitored and reviewed by this Committee every three or four months. No action was taken.

Motion by Trustee Beimborn to adjourn; seconded by Trustee Damrow. Motion Carried. Meeting adjourned at 7:25 PM.

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The meeting for Public Works Committee meeting for November 13, 2007 was called to order. Present were: Trustee Beitz and Superintendent Woda. Not present was Trustee Damrow, Beimborn, and Engineer Donovan.

There being no public present and no quorum, Chairman Beitz declared the meeting adjourned at

7:10 P.M.

New Business:

None

Unfinished Business:

None.

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October 9, 2007

The meeting for Public Works Committee meeting for October 9, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Superintendent Woda. Not present was Trustee Damrow, Beimborn and Engineer Donovan.

A motion was made by Chairman Beitz and seconded by Trustee Beimborn to approve the minutes of the 9.18.07 Public Works meeting. Motion carried.

Unfinished Business:

Report from staff on status of voluntary compliance notices for paving of driveway approaches on various streets in the Village of Newburg. Superintendent Woda reported 17 approaches have been completed; 11 have contracted for completion leaving 21 for special assessment next year.

New Business:

Discussion and possible action on rebuilding the salt storage facility. Chairman Beitz moved to authorize the expenditure of $1,000 from Building Maintenance budget item and $300 from the supplies budget item to proceed with construction of the salt storage facility. Motion seconded by Trustee Beimborn. Motion carried.

Adjournment

A motion was made by Trustee Beimborn and seconded by Trustee Beitz to adjourn the meeting. Motion carried.

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September 18, 2007

The meeting for Public Works Committee meeting for September 18, 2007 was called to order. Present were: Trustee Beitz Not present was Trustee Damrow, Beimborn, Superintendent Woda and Engineer Donovan.

There being no public present and no quorum, Chairman Beitz declared the meeting adjourned at

7:10 P.M.

New Business:

None

Unfinished Business:

None.

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July 10, 2007

The meeting for Public Works Committee meeting for July 10, 2007 was called to order. Present were: Trustee Beitz, Trustee Damrow, and Superintendent Woda. Also present Assistant Village Engineer Surfus and Trustee Heili. Not present was Trustee Beimborn.

Motion by Chairman Beitz to approve the minutes of the June 12, 2007 meeting; seconded by Trustee Damrow. Motion passed.

New Business:

None

Unfinished Business:

Discussion and possible recommendation on lighting proposal for the Village Hall.

Chairman Beitz summarized that a proposal was brought to Clerk Cording to replace the lighting fixtures in the main room of Village Hall. This proposal included changing from four-tube lighting system to two-tube lighting system. No recommendation was received from Clerk Cording. Clerk Cording intends to ask the company more questions about the proposal before giving his recommendation. No action.

Report from staff on status of voluntary compliance notices for paving driveway approaches on various streets in the Village of Newburg.

Chairman Beitz passed out a letter that would be reviewed at Thursday’s Village Board Meeting. Attorney Keiffer’s opinion is the current ordinance does not require that all driveway approaches be paved. This item will bring be discussed with the Village Board meeting to for approval to special assess residents for paving unpaved driveway approaches instead of requiring compliance with an ordinance.

Report from staff on recycling signage change reflecting new hours for accepting recycling at the Municipal Shed.

Superintendent Woda reported that the sign was updated with reflective lettering to indicate that the Municipal Shed would accept recycling the 2nd and 4th Saturdays from 9 AM to 12 PM. This was a low cost and nonpermanent solution. Chairman Beitz asked if the gate to the Municipal Yard was being closed when recycling is not being accepted. Superintendent Woda talked to his employees and to Paul Becker about being more attentive about closing the gate.

Miscellaneous Business :

1. Chairman Beitz passed out a budget update through June. Road salt and engineering are ahead of schedule but should work themselves out as the year progresses. Wages will also continue to slow down during the summer. Superintendent Woda sees flag replacement as something to budget for in the near future; he saw signs of fray when taking the flags down after the Fourth of July. Some shouldering will also be required this fall.

2. The Village’s garbage and recycling contract up at the end of this year. Chairman Beitz contacted Veolia to get a quote for providing services for next year. He also received a quote from Waste Management that included garbage and recycling. They will need to provide a new quote that separates garbage and recycling because separate recycling costs will be required for the Village’s Recycling Grant Application.

3. Assistant Village Engineer Donovan passed out the payment recommendation for the work completed on the 2007 Street Project. The project went well and came in over $2000 under budget.

Motion by Trustee Damrow to adjourn; seconded by Chairman Beitz. Motion passed.

Meeting adjourned at 7:14 PM.

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June 12, 2007

The meeting for Public Works Committee meeting for June 12, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Trustee Damrow, and Superintendent Woda. Also present Assistant Village Engineer Surfus and Trustee Heili.

Motion by Trustee Beimborn to approve the minutes of the May 08, 2007 meeting; seconded by Trustee Damrow. Motion passed.

New Business:

Discussion and possible action on proceeding with the special assessment authorized by the Village Board for paving of driveway approaches on various streets in the Village of Newburg. Consider offering voluntary compliance notices by August 31,2007 with mandatory assessment for budget year 2008.

A discussion took place on this subject led by Engineer Bednarski. It is his recommendation to issue letters to the property owners of properties with unpaved driveway approaches. The letter would draw attention to the Village ordinance requiring paved driveway approaches and Village’s intention to have the unpaved approaches paved in 2008 with special assessments to the benefiting properties.

Motion by Trustee Beimborn to approve the recommended action by the Village Engineer and to have him draft a letter to be reviewed by the Village Attorney; seconded by Trustee Damrow. Motion passed.

Discussion on addressing drainage problems in Village of Newburg ditches, particularly west of Shady Lane.

Superintendent Woda and Engineer Bednarski explained the nature of the complaint. Assistant Engineer Surfus observed the subject ditch during a rain event and noticed not adverse drainage problems. The problem with standing water was likely due to saturated soils. No property owners were present to further explain the complaint. Consensus was to do no corrective action at this time; however, observe the situation closely going forward.

No Action.

Discussion and possible recommendation on lighting proposal for the Village Hall.

A proposal was brought to Clerk Cording to replace the lighting fixtures in the main room of Village Hall. This proposal included changing from four-tube lighting system to two-tube lighting system. No recommendation was received from Clerk Cording.

Motion by Trustee Beimborn to table; seconded by Trustee Damrow. Motion passed.

Discussion and possible recommendation on daytime parking restrictions on Municipal Drive, Main Street and South Main Street.

Discussion took place led by Superintendent Woda. Municipal Drive is parked with cars of employees of neighboring businesses during the business day creating a maintenance concern. He recommends limiting parking on Municipal, S. Main Street, and a portion of Main Street. S. Main Street and Main Street are included in this recommendation so that the issue isn’t displaced to other Village streets.

Motion by Trustee Damrow to recommend to the Village Board to limit parking on all of Municpal Drive, all of South Main Street, and Main Street from Municipal Drive to Anne Street to two-hour parking from 8:00 AM to 4:00 PM Monday through Friday except Holidays; seconded by Trustee Beimborn. Motion passed.

Unfinished Business:

None.

Miscellaneous Business :

Trustee Beimborn will continue to work on research of a gas powered generator for Village Hall.

No invoice for street sweeping has been received by the Village to date.

The South Main Street and Municipal Drive reconstruction project has been completed.

The newly adopted Recycling Ordinance changes the pick up days. A new sign should be purchased for the Recycling Center.

Chairman Beitz reviewed the Public Works Budget and spending to date with the Committee.

Motion by Trustee Damrow to adjourn; seconded by Trustee Beimborn. Motion passed.

Meeting adjourned at 7:46 PM.

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April 10, 2007

The meeting for Public Works Committee meeting for April 10, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Trustee Wollner, and Superintendent Woda. Also present Assistant Village Engineer Surfus and Assistant Fire Chief Walt Grotelueschen.

Motion by Trustee Beitz to approve the minutes of the March 13, 2007 meeting; seconded by Trustee Wollner. Motion passed.

Motion by Trustee Beimborn to approve the minutes of the March 13, 2007 meeting; seconded by Trustee Wollner. Motion passed.

New Business

Discussion and possible action on adopting a policy for implementing the contract with the Newburg Fire Department regarding snow plow escorting for emergency calls.

The Village has a contract with the Newburg Fire Department to provide snow plow escorting for emergency calls. The Department has historically required assistance every couple of years. The Fire Department needs the Village to assist emergency vehicles making their way through the Village to the Village limits at the Towns of Trenton and Saukville. In cases where either Town is not immediately available for assistance, the Village has provided assistance outside the Village limits. The Towns have provided assistance in the Village when the Village was not immediately available for assistance. When Village and Towns are not available, the Department calls the County for assistance. Superintendent Woda expressed concern that the Department contacted an employee rather than contacting him directly. In future the Fire Department will contact Superintendent Woda so he can let them know when he has scheduled snow plowing.

Discussion and possible action on preparing for an scheduling street sweeping for 2007.

Chairman Beitz read an email from a resident on Bellvue Ct. concerning metal shards, black debris on the road and driveway, busted tires, tar tracked into their house, ect, seemingly from the boiler slag project completed this past summer. The project also included Shady Lane, Connie Drive, Northvue Court and the only complaints received were from Bellvue and Northvue Courts. The complaint on Northvue Court was easily addressed by removing excess material immediately following the project’s completion. Boiler slag is a byproduct of coal power plants, with a final product similar to fine sand. There is no metal material. There is debris on the side of the road; however, this is located in Village right of way. It was swept there after the project was completed to remove it from the surface of the road. No tar was used in the project; an oil spray that is cured within hours was used. Most of the problem can be traced to the fact that the resident’s kids are playing in the street. In the future Village will include option of vacuuming after placing boiler slag. Chairman Beitz said he will contact the resident in response to the email.

Superintendent Woda gave an update on the scheduled street sweeping for the Village. The streets in the Village will be swept three times this year: one is scheduled in early spring, one just before the picnic (29-30 of May) and one in October.

Discussion and possible action on 2007 street maintenance.

Superintendent Woda handed out cost estimates for 2007 street maintenance. The Fire Department is sealcoating the pavement in Fireman’s Park so the Village will do the Village Hall parking lot at the same time. Also, the Village will sealcoat the pavement at Dr. Weber’s Park, with the Parks Department paying for the walkways and the Public Works Department paying for the parking lot. The Village will also do crack filling on all Village streets. These items come to a total cost of $4965 for the Public Works Department. There is a possibility that the Department will not do the boiler slag this year because the amount of money used on road salt used this year is already way over the amount budgeted.

Motion by Trustee Wollner to pass $4965 quote for street maintenance to the board for approval, seconded by Trustee Beimborn. Motion passed.

Discussion and possible recommendation on paving gravel driveway approaches.

Superintendent Woda passed out a list of residents in Village without paved driveway approaches. The concern over gravel driveway approaches is that the gravel gets deposited on the roads and deteriorates them. Chairman Beitz talked to Village Attorney Gerry Keifer and the Village can special assess for paving driveway approaches, including the costs of engineering. The Village would first have to create special assessment district. It was agreed that the Committee should see if the Board would be on board with the special assessments before spending money on creating a special assessment district or incurring any engineering costs. The driveway approach is from the edge of street pavement to edge of the right of way. The Village Municipal Codes states that driveway approaches have to be paved. A public hearing will be required. Superintendent Woda suggested contacting residents in violation and giving them a deadline to pave their approaches. Superintendent Woda mentioned that we would need to budget the cost of the construction into the Public Works Committee Budget and then the costs would be special assessed to the residents on their tax bill. Residents have the option of a three year payment plan.

Motion by Trustee Beimborn to present to the Village Board for approval the concept to create a special assessment district; seconded by Trustee Wollner. Motion passed.

Unfinished Business:

Discussion and possible recommendation to the Village Board on awarding the bid for Main Street and Municipal road project.

Chairman Beitz summarized the bids the Village received. Chairman Beitz talked to Village Attorney Gerry Keifer about awarding the bid to Payne and Dolan for Alternate 2, pulverizing and repaving, and having the Public Works Department complete the work for Alternate 1, providing a gravel shoulder on S. Main St. Superintendent Woda estimated that it would cost the Public Works Department around $2,000 to complete Alternate 1 themselves. The Committee decided to have the Village Board approve the $60,000 that was budgeted and use the left over amount to have the Public Works Department complete Alternate 1.

Motion by Trustee Beimborn to ask the Village Board for approval of $60,000 for the reconstruction of S. Main St. and Municipal Dr. and accepting the bid of $56,859.25 from Payne and Dolan; seconded by Trustee Wollner. Motion passed.

Miscellaneous Business :

Chairman Beitz mentioned that Bill Cording had distributed a legislative bulletin discussing the possibility of exempting municipalities from gas tax.

Motion by Trustee Wollner to adjourn; seconded by Trustee Beimborn. Motion passed.

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March 13, 2007

The meeting for Public Works Committee meeting for March 13, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Trustee Wollner. Not present was Superintendent Woda. Also present Assistant Village Engineer Surfus and Trustee Heili.

Motion by Trustee Beitz to approve the minutes of the February 13, 2007 meeting; seconded by Trustee Wollner. Motion passed.

Unfinished Business

None.

New Business:

Discussion and possible action on bid opening for Main Street and Municipal road project. This will be a recommendation to the Village board on awarding the bid

Bonestroo handed out the bid tab with their recommendation. There was only one bidder on the project, Payne and Dolan (P&D). Based on the bid received, Bonestroo recommends the Village awards the contract to P&D with Alternates 1 and 2. Alternate 1 being the shoulder extension on S. Main St. and Alternate 2 being the pulverization and repaving of S. Main St. and Municipal Dr, at $5,094.50 and $56,859.25 respectively. In addition to these costs, there will also be an $820 cost from WE Energies associated with relocating a light pole for the shoulder extension. This comes to a total cost of $62,773.25. This is $2,773.25 above the amount budgeted for the project. Discussion of whether the Committee wanted to widen the shoulder on S. Main St. for the entire length of the street to place. The bid for Alternate 1 only includes the portion across the street from No-No’s restaurant.

There was discussion on how the Village Board is watching the budget more closely and any project coming in over budget is going to be carefully examined. Some Committee members suggested contacting Payne and Dolan and trying to negotiate the price. At the time of the meeting, it was unknown whether the Village is able to negotiate after a bid opening.

The Committee agreed that there would be not action on this item at this time. They would contact the Village Engineer or Attorney to see what their options were for trying to negotiate the price. They will schedule a special meeting after they have found what the options are for negotiating the price.

No action.

[Note: According to : 62.15(1)
(1) Contracts; how let; exception for donated materials and labor.

"All public construction, the estimated cost of which exceeds $25,000, shall be let by contract to the lowest responsible bidder…"

Therefore, the Village will have to award the contract to P&D or rebid the project.

Miscellaneous Business :

Motion by Trustee Beimborn to adjourn; seconded by Trustee Wollner. Motion passed.

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February 13, 2007

The meeting for Public Works Committee meeting for February 13, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Wollner and Superintendent Woda. Not present was Engineer Bednarski. Also present Assistant Village Engineer Surfus and Trustee Heili.

Motion by Trustee Beitz to approve the minutes of the January 9, 2006 meeting; seconded by Trustee Wollner. A correction was noted and made. Motion passed.

Unfinished Business

Status report from staff on Washington County plans for improvement to County MY and state assistance in developing the cul-de-sac at Salisbury and State Highway 33 and state position on providing pedestrian facilities along State Highway 33 in the Village of Newburg.

Assistant Engineer Surfus reported that one of her colleagues at Bonestroo had spoken with Ken Pesch about when Washington County was planning on completing improvements to County MY. The county has it on their 5-year plan to be overlaid in 2009 and it could slide to 2010. Assistant Engineer Surfus had spoken with Jeff Voltz at Wisconsin Department of Transportation with one of her colleagues at Bonestroo. The DOT would be happy to assist the Village in developing a cul-de-sac at Salisbury and State Highway 33; however, they would not be able to financially assist. There are also different funds available to provide pedestrian facilities to cross and he mentioned three people at the DOT who could help with that. The possibility of providing pedestrian facilities along was less likely because there are other forms of egress for pedestrians that the State Highway. The committee thought there would be little value in pursuing the funding because of the low priority given to municipalities the size of Newburg.

New Business:

Discussion and possible action on purchasing pavement marking equipment budgeted in the 2007 Public Works budget.

Superintendent Woda passed out estimates for a Linelaser 3900 with one and two guns. The benefit of two guns is that two paint colors can be used without having to clean out the machine to change colors and two guns allows for painting of double lines. Waterbase paints would be used. Superintendent Woda said the machine would be pay for itself after three years of use; the machine has an expected lifespan of 10 years. Another benefit of purchasing the equipment is there will be less waste of paint because painting will be completed as needed.

Motion by Trustee Beimborn to purchase line laser 3900 with 2-guns for $4985; seconded by Trustee Wollner. Motion passed.

Discussion and possible recommendation on purchase of pickup truck for Public Works – reports from staff.

Truck that was earlier approved for purchase was sold by the dealership. Superintendent Woda found similar trucks in Illinois and Racine. The truck in Racine is 2002 with 37,991 miles for $14,500. The Public Works Committee had budgeted $12,00 for the purchase of the truck. Superintendent Woda explained how this truck would fit the needs of the Public Works Department.

Motion by Trustee Beimborn to purchase 2002 GMC 2500 HD and pass to the Village Board for approval; seconded by Trustee Wollner. Motion passed.

Discussion and possible action on submitting a Wisconsin DOT Municipal Street Improvement application.

Chairman Beitz explained the application is for federal money available for municipal street projects. The Village recently received money to complete the Division and Salisbury Street project and wouldn’t like receive money for a few more years because it is distributed based on mileage. The Village will apply again in a few years.

Miscellaneous Business :

Assistant Engineer Surfus gave update on Main and Municipal Project. She is working on completing the plans and specifications for the project and gave the following timeline:

2/21/2007 First ad for bid runs

2/26/2007 Plans and specifications available

2/28/2007 Second ad for bid runs

3/12/2007 Bid Opening

3/13/2007 Public Works Committee Meeting – Award lowest bidder

There was an interest in adding a shoulder to S. Main St. Assistant Engineer Surfus said this would probably cost between $10,000-$15,000, but could be included as an alternate and added if budget allowed. She will include it as an alternate.

Motion by Trustee Beimborn to adjourn; seconded by Trustee Wollner. Motion passed.

Meeting adjourned at 7:53.

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January 9, 2007

The meeting for Public Works Committee meeting for January 9, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee and Superintendent Woda. Not present was Engineer Bednarski. Also present Assistant Village Engineer Surfus and Trustee Heili.

Motion by Trustee Beitz to approve the minutes of the December 12, 2006 meeting; seconded by Trustee Wollner. Motion passed.

Unfinished Business

Discussion and possible recommendation on adopting a mid-range capital outlay and pavement plan.

Assistant Engineer Surfus passed out cost estimates for the projects identified at last month’s meeting. She told the committee that a transportation engineer at Bonestroo was looking into some items also brought up at the last meeting. These items included working with the DOT to learn more about when the improvements to CTH MY would take place, the possibility of a pedestrian way along HWY 33 and the possibility of DOT assistance in purchasing land to install a cul-de-sac on Salisbury to limit access to HWY 33.

Assistant Engineer Surfus mentioned that the cost estimates are effective for 2007. She also told the committee that the estimates included engineering design and inspection costs. She mention that she would break these costs out and put information into a report about how the cost estimates were completed and plans showing the difference phases on the projects. The committee thought that it was unnecessary to put together such a plan and thought the list of costs she had present would be sufficient to send to Personnel and Finance for acceptance.

Motion by Trustee Beimborn to adopt a mid-range capital outlay and pavement plan and recommend to Personnel and Finance; seconded by Trustee Wollner. Motion passed.

New Business:

Discussion and possible action on using a local service for brush chipping.

Mike Wilkens expressed that he would be interested in providing service for brush chipping to the Village. Superintendent Woda visited he facility to inspect his operation. He has appropriate equipment and space to handle and store the amount of brush the Village produces. His machine has metal remover so the Village could continue to chip wood furniture. The benefit of using local service is in saved mileage on Village vehicles and saved time by Village employees in comparison to running brush to West Bend. We will also no longer have to store brush on our facilities. Superintendent Woda will contact West Bend to let them know we will be using a local service.

Discussion and possible recommendation on pay class changes for Public Works employees.

All Village employees received a 3% raise. Chairman Beitz asked Superintendent Woda if he had any recommendations for pay class changes for his staff. Superintendent Woda recommended moving Steve Weyker up one pay class, PW3 to PW2 because he is competent in all his duties as a Public Works employee and no longer requires any training.

Motion by Trustee Wollner to recommend Steve Weyker from PW3 to PW2; seconded by Trustee Beimborn. Motion passed.

Miscellaneous Business :

Highest bid for the Public Works F450 was for $27,355.

Motion by Trustee Beimborn to adjourn; seconded by Superintendent Woda. Motion passed.

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December 12, 2006

The meeting for Public Works Committee meeting for December 12, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Superintendent Woda. Not present was Engineer Bednarski and Trustee Wollner. Also present Assistant Village Engineer Surfus and Trustee Heili.

Motion by Trustee Beimborn to approve the minutes of the November 14, 2006 meeting; seconded by Trustee Beimborn. Motion passed.

Unfinished Business

Discussion and possible recommendation on adopting a mid-range capital outlay and pavement plan.

Assistant Village Engineer Surfus discussed Bonestroo’s recommendation on how to prioritize the road projects. They recommend that the pacer ratings and drainages pattern be guidelines when prioritizing projects. Chairman Beitz brought up the potential of receiving outside funding from sources such as Safe Route to Schools, which was presented to the Village by Bonestroo at the Plan Commission meeting. The streets downtown were grouped into segments to be constructed at the same time. Then committee members prioritized projects for downtown. They were prioritized as follows:

Division Street from Salisbury Street to termini and Franklin Street from Division Street to Main Street

Salisbury Street from HWY 33 to Division Street and Congress Street from Salisbury Street to Hwy 33

Congress Street from Salisbury Street to termini and Franklin Street from Congress Street to Division Street

Franklin Street from HWY 33 to Congress Street

Congress Drive from HWY 33 to Village Limit (Mill and Overlay)

Chairman Beitz had a recommendation to provide a pedestrian way on HWY 33. Assistant Village Engineer Surfus will look into the feasibility of doing this because it would be located in the DOT ROW. Chairman Beitz also brought up the fact that a parcel would need to be purchased for the proposed cul-de-sac on Salisbury Street. Village Engineer Bednarksi had mentioned that the state may be willing to assist in the purchase of the parcel because they are interested in limiting access to HWY 33 from local streets. Assistant Village Engineer Surfus to look this matter and will follow up with the Highway Department on when they are planning to reconstruct Main Street. She will also prepare cost estimates for the projects listed above for the next meeting.

Motion by Chairman Beitz to table discussion; seconded by Trustee Beimborn. Motion passed.

New Business:

Review of December 1, 2006 snow storm cleanup efforts and possible recommendations for improvements.

Chairman Beitz commented that he thought the Public Works Department did a good job on the snow removal on December 1, 2006. Superintendent Woda said the new truck worked out well. Chairman Beitz will come to the Law Enforcement meeting on Thursday to see what the policy is for enforcing snow shoveling.

Miscellaneous Business :

Superintendent Woda commented that interest in the F450 has been good. Several interested parties have looked at it. Bids will be opened on Tuesday, January 2, 2007.

Trustee Mike Heili brought up that at the Plan Commission meeting on Thursday, December 21, 2006, they will be recommending improvements to Main Street. He recommended that interested committee members attend and offer their suggestions.

Motion by Trustee Beimborn to adjourn; seconded by Chairman Beitz. Motion passed.

Meeting adjourned at 7:52.

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October 10, 2006

The meeting for Public Works Committee meeting for September 11, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Wollner and Superintendent Woda. Not present was Engineer Bednarski. Also present Assistant Village Engineer Surfus and Trustee Heili. Motion by Trustee Wollner to approve the minutes of the September 11, 2006 meeting; seconded by Trustee Beitz. Motion passed.

Unfinished Business

Discussion and possible recommendation on small truck to replace F450.

Superintendent Woda found a truck as possible replacement for the F450 at Bob Fish. The price is $13,999 and they are willing to negotiate with the Village. Superintendent Woda will negotiate with them to see what price he can get them down to. There is some concern that the money gained from selling the F450 is not guarantied to go back to the Public Works budget.

Trustee Beimborn made motion to table to next meeting; seconded by Trustee Wollner. Motion passed

New Business:

Discussion and possible recommendation on changes to municipal code book.

Village Board is proposing changing section 10.3(7a) of the municipal code book. There was general agreement that the Public Works Committee would like to change the code so that lots over 4 acres can have natural lawns with setbacks and drainage swales maintained at a height of less that 6 inches and lots under 4 acres must maintain lawns at a height of less than 6 inches. The current wording of the code is confusing. Chairman Beitz will speak with Attorney Keiffer to put together recommendation on new wording for this ordinance.

There was discussion of changing section 8.10(3)4 of the municipal code book concerning driveway approach paving. The code book requires paved driveways, but currently there are many residences with gravel approaches and the code book gives no paving deadline. There was discussion of giving a deadline and when the next road project takes place, paving those who have not done so already and special assessing the cost to the property owner. Chairman Beitz will speak with Attorney Keiffer to ask about possibility of special assessment.

Trustee Heili brought up a recommendation for a change to the recycling ordinance 11.06(2). Upon examination of the code book, it was found that his recommendations were already included in the ordinance.

Trustee Beimborn made motion to table to next meeting; seconded by Trustee Wollner. Motion passed

Miscellaneous Business :

Trustee Wollner asked about stray cat regulations. The Village does not currently have a policy or procedure for stray cats.

Trustee Beimborn made motion to adjourn; seconded by Superintendent Woda. Motion passed.

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September 11, 2006

The meeting for Public Works Committee meeting for September 11, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn and Superintendent Woda. Not present was Trustee Wollner and Engineer Bednarski. Also present Assistant Village Engineer Surfus. Motion by Trustee Beimborn to approve the minutes of the August 8, 2006 meeting; seconded by Trustee Beitz. Motion passed.

Unfinished Business

Discussion and possible action on 2007 Public Works Budget.

A motion was made by Trustee Beimborn and seconded by Trustee Beitz to submit the 2007 budget to Personnel & Finance. Motion passed.

Discussion and possible action on 2007 Recycling Grant Application.

A motion was made by Trustee Beimborn and seconded by Trustee Beitz to submit the Recycling Grant. Motion passed.

Discussion on purchase of a small truck to replace F450. This is a referral from the Personnel & Finance Committee.

A motion was made by Trustee Beimborn and seconded by Trustee Beitz to table until the October meeting. Motion passed.

New Business:

Discussion and possible recommendation on hiring Washington County Highway Dept. to install curb, fill and rip rap over the exposed culvert at Diane and Enge Drive for $1600.

A motion was made by Trustee Beimborn and seconded by Trustee Beitz to approve the project. Motion passed.

Miscellaneous Business:

None.

Trustee Beimborn made motion to adjourn. Seconded by Chairman Beitz. Motion passed.

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August 8, 2006

The meeting for Public Works Committee meeting for August 8, 2006 was called to order. Present were: Trustee Beitz, Trustee Wollner and Superintendent Woda. Also present was Trustee Heili and Assistant Village Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the July 11, 2006 meeting; seconded by Trustee Beitz. Motion passed.

Unfinished Business

Discussion and possible action on changes to Chapter 11 of the Municipal Code dealing with acceptance and fees for recycling items.

Chairman Beitz did research on the responsibility of a recycling responsible unit. The Village needs to change the Village Code and the sign at the Village Recycling Center to comply with these responsibilities. Discussion took place on the cost to charge for tire recycling and changing the Village code to reference times posted for Village Recycling Center hours of operation rather than having to change the ordinance if the hours changed in the future.

Motion by Chairman Beitz to recommend amendments the Village Municipal Code as follows:

11.061 Public Health

(10)(c) Waste oil shall be deposited at the Village Recycling Center at hours as posted.

(10)(d) Yard waste shall be deposited at the Village Recycling Center at hours as posted, Christmas trees shall be collected by the Village at times posted, provided they are placed at the curb prior to 8:00 AM.

11.061(11)(b) Village Recycling Center Deposits. Village residents shall deposit the following materials at the Village Recycling Center at times posted:

11.061(11)(b)(5) Waste tires, upon the payment of a $10 fee per tire, paid at the Village Hall during regular working hours with the paid receipt presented at the Village Recycling center at the time of disposal. Residents are required to trade their old tires with the retailer upon the purchase of new tires.

Motion was seconded by Trustee Wollner. Motion passed.

Discussion and possible action on 2007 Public Works budget.

Discussion took place on budget line items. Engineering distributed memo on budget estimates for 2007 and cost estimates for three recommended projects. Cost estimate for lighting will be obtained to include in budget.

No action

New Business:

Discussion and possible recommendation on additions or changes to the Municipal Code Book relating to Recycling violations.

Discussion took place on existing regulations in Village Code for recycling violations.

No action.

Discussion and possible action on 2007 Recycling Grant Application.

No action.

Discussion on purchase of a small truck to replace F450. This is a referral from the Personnel and Finance Committee.

Chairman Beitz made recommendation that we use remaining $7,000 in budget for 2006 to purchase a small truck to replace F450. Superintendent Woda will research available vehicles and will put together recommendation for Personnel and Finance Committee.

No action.

Miscellaneous Business:

Shady Lane and Connie Drive Street Maintenance Project should be completed this week. Project with be striped within a couple weeks.

Trustee Wollner made motion to adjourn. Seconded by Chairman Beitz. Motion passed.

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July 11, 2006

The meeting for Public Works Committee meeting for July 11, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Wollner and Superintendent Woda. Also present was Trustee Heili and Assistant Village Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the June 13, 2006 meeting; seconded by Trustee Beimborn. Motion passed.

Unfinished Business

Discussion and possible action on Dept. of Public Works violation citations.

Assistant Village Engineer Surfus passed out new violation forms. There was discussion of possible improvements to the forms. Assistant Village Engineer Surfus will make recommended changes and e-mail them to Trustee Beitz. Trustee Beitz will forward to Trustees for approval. A motion was made by Trustee Beimborn and seconded by Trustee Wollner to approve the revised forms. Motion passed unanimously.

Discussion and possible action on road work projects for 2006.

Superintendent Woda passed out cost estimates for possible boiler slag project. There was discussion on budget, the existing conditions of the roads proposed to be included in the project, and the benefits of boiler slag for this project. A motion was made by Trustee Beimborn and seconded by Trustee Wollner to accept proposed road projects at a cost of up to $1.50 per square yard. Motion passed. unanimously.

Discussion and possible action on enforcement and/or recommended changes to Chapter 8 of the Municipal Code Book

Trustee Beitz passed out recommended changes to Chapter 8 of the Municipal Code Book from Bonestroo and Attorney Kiefer. After discussion, the proposed changes are as follows:

8.03 Street and Sidewalk Excavations and Openings

(3) FEE. The permit fee shall be $25 plus the actual cost of inspection with a $500 retainer.

(4) INSURANCE. A certificate of insurance evidencing that the applicant has in force and will maintain during the term of the permit public liability insurance of not less than $100,000 for any one person, $1,500,000 for any one accident and $1,000,000 for property damage.

8.11 Moving Buildings

(3) PERMIT FEE. For any building that is moved the fee shall be $175 plus $0.60 per square foot.

(4) BOND REQUIRED. Before a permit is issued, the mover must give a bond in the amount of $10,000 with good and sufficient sureties to be approved by the Village Attorney conditioned that the mover shall save the Village harmless from any liability arising out of the move and shall restore any street damaged by the move. This provision may be waived for small buildings.

(5) INSURANCE REQUIRED. Before a moving permit shall be issued, the applicant shall submit to the Village Clerk a certificate of insurance evidencing that the applicant has in force and will maintain during the term of the permit public liability insurance of not less than $100,000 for any one person, $1,500,000 for any one accident and $1,000,000 for property damage.

A motion was made by Trustee Wollner and seconded by Trustee Beimborn to accept revised ordinances. Motion passed.

Discussion and possible action on sale of excess DPW equipment.

Superintendent Woda discussed the necessity of the smaller truck for day to day activities. A suggestion was made that the Village create a sinking lapsing fund with proceeds of selling the current smaller truck and use funds to buy a less expensive smaller truck. Superintendent Woda expressed concern of being without a smaller truck for an extended length of time.

Motion by Trustee Beimborn and seconded by Trustee Wollner to send recommendation to sell truck and create sinking lapsing fund to Personnel and Finance. Motion passed.

New Business:

Discussion and possible recommendation on changes to Chapter 11 of the Municipal Code Book dealing with acceptance and fees for recycling items.

Discussion of whether to allow waste tire recycling. Chairman Beitz will distribute recycling grant responsibilities to trustees for discussion at next meeting. Motion by Trustee Wollner to table to next meeting; seconded by Trustee Beimborn. Motion passed.

Discussion on 2007 Dept. of Public Works budget.

Budget needs to be in by end of August. Trustee Beitz passed out spreadsheet. Budget will be discussed at next meeting.

Miscellaneous Business:

Trustee Beitz inquired as to whether someone was at the recycling facility on the past Saturday. Superintendent Woda explained that there was no one there because an employee was out of town and did not receive his message to be there on Saturday.

Chairman Beitz inquired as to whether the welder is frequently used. Superintendent Woda explained that it is used frequently.

Chairman Beitz inquired about an invoice for Carhartt jackets from last January. Superintendent Woda said they were purchased for employees.

Miscellaneous Business:

Motion by Trustee Beimborn to adjourn; seconded by Trustee Wollner. Motion passed.

Bill Cording, Clerk

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June 13, 2006

The meeting for Public Works Committee meeting for June 13, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Wollner and Superintendent Woda. Also present was Trustee Heili and Assistant Village Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the May 9, 2006 meeting; seconded by Trustee Beimborn. Motion passed.

Unfinished Business

Discussion and possible action on Dept. of Public Works forms for violations.

Motion by Trustee Beimborn to approve the forms; seconded by Trustee Wollner.

Discussion took place. Bonestroo will also add violations that are part of Chapter 10 of the Municipal Code. Some clarification will be sought from Attorney Kiefer regarding 10.08 of the Municipal Code. Motion by Trustee Beimborn to reconsider the previous motion and to table this item until next month; seconded by Trustee Wollner. Motion passed unanimously.

Discussion and possible action on road work projects for 2006.

Bonestroo presented the asphalt core information performed by Wisconsin Testing for the Municipal Drive and South Main Street Project. After assessing the information taken from the cores, Bonestroo developed a preferred project design along with cost estimates. The preferred design would be a reconstruct consisting of new base course and new asphalt layers. Engineering recommends the reconstruction of Municipal Drive and South Main Street. Due to the estimated cost of this project, engineering further recommends scrapping this project for 2006 and putting it in the 2007 budget. Motion by Trustee Beimborn to cancel the Municipal Drive and South Main Street project for 2006 and place it in the 2007 construction budget; seconded by Trustee Wollner. Motion passed unanimously.

New Business:

Discussion and possible recommendation on enforcement of and revision to Chapter 8 and 11 of the Municipal Code Book.

The Committee discussed each point in Chapters 8 & 11 relating to fees or fines:

8.03: The Committee will refer to a recommendation from Engineering to the application fee and bond amount.

8.06: First Offense $10; Second Offense $25; Third Offense $50.

8.08(4)(b): The wording on Curb and Gutter assessments should be revised so that new Curb and Gutter is 100% assessed to the property owner, while replacement Curb and Gutter is 75% assessed to the property owner with the Village incurring the remaining 25%.

8.10: Should be revised so that new driveways and culverts should be under the auspices of the Building Inspector while existing should be under Engineering.

8.11 (3): The Committee will refer to a recommendation from Engineering to the application fee and bond amount.

11.061: Engineering shall research the Village’s obligation for recycling. Research shall include whether or not the Village must accept tires as part of its recycling program.

Motion by Trustee Beimborn to approve the above references; seconded by Trustee Wollner. Motion passed unanimously. Motion by Trustee Beimborn to refer 8.10 (3)(4) to the Village Attorney for an interpretation and recommendation; seconded by Trustee Wollner. Motion passed unanimously.

Discussion and possible action on adopting a purchasing policy for the Public Works Department

Chairman Beitz presented a draft resolution. Discussion on the spending limit amount took place. The following resolution was agreed upon by the committee:

In order to insure appropriate oversight and control of Public Works Department purchasing, the following purchasing policy is hereby adopted by the Public Works Committee:

No equipment or supplies otherwise authorized under Chapter 3.07 of the Municipal Code Relating to Purchases, (except for the normal replenishment of expendables, e.g. vehicle fuel and lubricants, road salt, etc.) costing more than $500.00, shall be purchased on behalf bf the Public Works Department without the approval of the Chair of the Public Works Committee.

Motion by Trustee Beimborn to pass the resolution; seconded by Trustee Wollner. Motion passed unanimously.

Discussion and possible action on recommendation on the sale of excess public works equipment.

Chairman Beitz presented his case for selling the small Village Utility Truck. Superintendent Woda will look into uses for the small Truck and present them at the next meeting. Motion by Trustee Wollner to table this item; seconded by Trustee Wollner. Motion passed unanimously.

Miscellaneous Business:

Motion by Trustee Beimborn to adjourn; seconded by Trustee Wollner. Motion passed.

Bill Cording, Clerk

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May 9, 2006

The meeting for Public Works Committee meeting for May 9, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee Wollner and Superintendent Woda. Also present was Trustee Heili and Deputy Clerk Chesak.

Unfinished Business

None.

New Business

Discussion and possible action on Department of Public Works draft forms for violations. Engineer Bednarski e-mailed possible forms to use for violations. He would like to committee to review and talk about at the June meeting. A motion was made by Trustee Beimborn and seconded by Trustee Wollner to table until the June meeting. Motion passed.

Discussion and possible action on road work for 2006. This is regarding East Main Street and Municipal. Would like to see core samples done and at this time there is a crew out taking samples of the asphalt. Need to wait for these results and then bid out the road work. A motion was made by Trustee Beimborn and seconded by Trustee Wollner to table until these sample core results come in. Motion passed.

Discussion on recycling personnel coverage down at the shed . Currently there are Saturday hours from 9-noon. Isn’t really "manned" and people drop off items that currently can’t be recycled. There was a question regarding the grant and how many hours need to be put in to still receive grant money. This will be researched further. Possibly would like to monitor activity. Trustee Beitz will check out the grant necessities and arrange for a different "monitor" month to do the statistical check. A motion was made by Trustee Beimborn and seconded by Trustee Wollner to table until these grant necessities can be checked. Motion passed.

Discussion on employee work schedules. Paul Wikens was hired mainly for snowplowing work during the day and Steve Weyker was hired as DPW employee to assist Superintendent Woda. Discussion was held as to possibly hiring another DPW employee to cover more hours for department. Paul Wilkens is willing to work a few more hours during the month. Further discussion was held. No action taken at this time.

Miscellaneous Business

Trustee Beitz stated that there will be more baseball games held at Dr. Weber Park and would this be ok with the budget. Trustee Beimborn stated that it should be ok – budget wise.

Trustee Heili brought up driveway aprons at various residents in the Village and this will be placed on the next agenda and looked into.

Adjournment

A motion was made by Trustee Beimborn and seconded by Trustee Wollner to adjourn. Motion passed.

Bill Cording, Clerk

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April 11, 2006

The meeting for Public Works Committee meeting for April 11, 2006 was called to order. Present were: Trustee Chesak, Trustee Beimborn, Engineer Bednarski and Superintendent Woda. Also present was Phil Beitz, Engineer Bednarski, Engineer Surfus and Deputy Clerk Chesak.

Unfinished Business

Discussion and possible action on reimbursable figures for use of loader and other equipment as needed for repair work within the Village of Newburg by residents, ie: use of loader for ditch work, ect. Superintendent Woda handed out copies of draft figures for reimbursable equipment rates. These rates were taken from Wisconsin State rates and break-even rates. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to accept these rates. Motion passed.

New Business

Discussion and possible action on Department of Public Works employees. A motion was made by Trustee Beimborn and seconded by Trustee Chesak to table this item. Motion passed.

Discussion and possible action on road work for 2006. Engineer Bednarski handed out list of public works projects. Public Works has budget of $30,000. Only $3,000 budget this year for painting everything. Last year’s priorities 4-6 will be moved to priorities 1-3. Priorities 4 and 6 should be bid this year to a single contractor. Engineer Bednarski will update list by removing completed projects and begin work of bid documents for 4 and 6.

Miscellaneous Business

Superintendent Woda gave a report on culvert at Tri-Par flooding recently. Superintendent Woda plans to remove problem grate when water receded and install new grate at end of pipe.

Engineer Bednarski received a complaint for Bill Chesak, Sr. that his sidewalk was damaged at property during Salisbury Street project. Superintendent Woda and Engineer Bednarski will meet to discuss further action.

Engineer Bednarski received complaint of drainage issues at Dove Circle. Engineer Bednarski will meet with two neighbors and handle situation.

Engineer Bednarski handed out draft forms for public works violations and requests that forms be added as an item on next month’s agenda.

Tri-Par employee asked Deputy Clerk Chesak whether the Village of Newburg would provide a dumpster for spring clean-up as they did in fall. It was agreed that one will not be provided for spring clean up. Superintendent Woda brought up legality of village bonfire.

Adjournment

A motion was made by Trustee Damrow and seconded by Trustee Beimborn to adjourn. Motion passed.

Bill Cording, Clerk

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November 8, 2005

The meeting for Public Works Committee meeting for November 8, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn, Trustee Damrow, Superintendent Woda.

Unfinished Business

Discussion and possible action on snow plow procedures. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to table until the December meeting. Motion passed to table.

New Business

Discussion on specifications for new 2006 Public Works truck and possible action on ordering truck and equipment as to a possible delivery date of January, 2006. A motion was made by Trustee Damrow and seconded by Trustee Beimborn to send to Village Board for approval at a cost of $77,000. Motion passed.

Discussion and possible action on reimbursable figures for use of loader and other equipment as needed for repair work within the Village of Newburg by residents, ie: using loader to dig out a ditch and what to charge back homeowner. A motion was made by Trustee Damrow and seconded by Trustee Beimborn to table until the December meeting. Motion passed.

Miscellaneous Business

None.

Adjournment

A motion was made by Trustee Beimborn and seconded by Trustee Damrow to adjourn. Motion passed.

Bill Cording, Clerk

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September 13, 2005

The meeting for Public Works Committee meeting for September 13, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn, Trustee Damrow, Superintendent Woda.

Unfinished Business

None.

New Business

Discussion and possible action on hiring of new part time employee for Dept. of Public Works. Discussion was held. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to approve the hiring of Steve Weyker as a part time employee for Dept. of Public Works. Motion passed to forward to Personnel & Finance Committee.

Miscellaneous Business

Superintendent Woda updated the committee on projects in the Village.

Adjournment

A motion was made by Trustee Beimborn and seconded by Trustee Damrow to adjourn. Motion passed.

Bill Cording, Clerk

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July 12, 2005

The meeting for Public Works Committee meeting for July 12, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn, Trustee Damrow, Superintendent Woda and Engineer Bednarski. Also present was Trustees Woda, Wollner & Enright and Deputy Clerk Chesak.

Unfinished Business

Continued discussion on budget for 2006. A motion was made by Trustee Damrow and seconded by Trustee Chesak to recess for a demonstration of possible new Public Works Dept. truck. Motion passed. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to re-open the meeting. Motion passed. Superintendent Woda and Engineer Bednarski update the committee on proposed budget numbers. No action taken at this time.

New Business

Discussion and possible action rate schedule for Dept. of Public Works man-hours and equipment per hour. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to table. Motion passed.

Discussion and possible action on wage rate for winter night hours for Dept. of Public Works employees. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to recommend to Personnel & Finance premium pay of an additional $2 for PW employees from 11 p.m. to 6 a.m. Motion passed to send to Personnel & Finance.

Discussion and possible action on Adopt-a-Flowerbed program for 2006. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to table. Motion passed.

Discussion and possible action on purchase of new dump/plow truck for 2006 (to bid out in 2005 for January 2006 delivery). A motion was made by Trustee Beimborn and seconded by Trustee Damrow to send this to Personnel & Finance committee. Motion passed.

Discussion and possible action on Washington County Highway Department not maintaining Highway 33 Right-of-Way and whether to have the Newburg Dept. of Public Works maintain this. Discussion was held. No action taken at this time.

Miscellaneous Business

Superintendent Woda updated the committee on projects in the Village.

Adjournment

A motion was made by Trustee Beimborn and seconded by Trustee Damrow to adjourn. Motion passed.

Bill Cording, Clerk

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June 14, 2005

The meeting for Public Works Committee meeting for June 14, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn, Trustee Damrow, Superintendent Woda and Engineer Bednarski. Also present was Trustee Woda.

Unfinished Business

None.

New Business

Discussion and possible action on child protection bars on raceway by the river. A motion was made by Trustee Damrow and seconded by Trustee Beimborn to table this issue until they can check further into property ownership of this property and also would like to check with legal dept on liability of the lack of bars. Motion passed to table.

Discussion and possible action on budget items for 2006. Discussion took place. The request for Street Maintenance project for a total of $20,000. Request for a new truck for DPW. Engineering to come up with detailed project estimates. No action taken.

Discussion and possible action on purchase of computer for Dept. of Public Works. Budgeted amount was $750. Request from Superintendent Woda for a total amount of $1,100 for this item. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to recommend to the Village Board $1,100 for computer purchase with $750 coming from new equipment line item and $350 from equipment maintenance line item. Motion passed to send to Village Board.

Discussion and possible action on purchase of a welder for Dept. of Public Works. Request by Superintendent Woda for a 210 amp mig-welder for public works project. Total cost will be "not to exceed" amount of $1,500. A motion was made by Trustee Beimborn and seconded by Trustee Damrow to recommend to Village Board to approve a "not to exceed" amount of $1,500 for a 210 amp mig-welder for Dept. of Public Works. Motion passed to send to Village Board.

Discussion and possible action on installation of light pole by WE Energies at Dept. of Public Works gate area. Estimate from WE Energies is:~$1,800 to run the power lines overhead or $1,882.85 to run the power lines underground. A motion was made by Trustee Damrow and seconded by Trustee Beimborn to recommend to Village Board to spend $1,882.85 to install a light pole with underground power lines at the DPW/Sanitary gate area. Motion passed to send to Village Board.

Discussion and possible action on hiring Washington County Public Works to install rip-rap at drainage channel on Division Street right-of-way (east of Tri Par driveway). A motion was made by Trustee Beimborn and seconded by Trustee Damrow to recommend to the Village Board to hire Washington County to install rip-rap at the drainage channel on Division Street right-of-way (east of Tri Par driveway) for a "not to exceed" amount of $1,700. Motion passed to send to the Village Board.

Miscellaneous Business

Superintendent Woda updated the committee on what maintenance projects the Village will perform in 2005. this item will be sent to the Village Board.

Adjournment

A motion was made by Trustee Woda and seconded by Chairman Chesak to adjourn. Motion passed.

Bill Cording, Clerk

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May 10, 2005

The meeting for Public Works Committee meeting for May 10, 2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Superintendent Woda and Engineer Bednarski.

Unfinished Business

Continued discussion on snow plow procedures. Motion was made by Trustee Beitz to table, seconded by Trustee Woda. Motion passed to table until fall.

Discussion and possible action on parking on Diane Drive. Tabled from 4.28.05 meeting. A motion was made by Trustee Woda to temporarily close the meeting to visit the site involved, this was seconded by Trustee Chesak. A motion was made by Trustee Woda to open the meeting back up. Motion passed by Chairman Chesak. A motion was made by Trustee Woda to post Diane Drive as "No Parking on Paved Portion of Roadway", seconded by Chairman Chesak. Motion passed.

Discussion and possible action on culverts at multiple driveways around the village. A motion was made by Trustee Woda and seconded by Chairman Chesak to send this to the village Board and the Village attorney that form letters can be drafted for the following: a) Right of Way Obstructions, b) Grass Cutting, c) Culvert Repair, et al. These would need to be in the form of ordinances. Motion passed.

Discussion and possible action on update on storm catch basin behind Parkside Tavern. A letter of permission was drafted to allow the Village of Newburg to maintain this catch basin. Chairman Chesak will obtain a signature on the letter of permission.

New Business

Discussion and possible update on sidewalk replacement on Main Street. A bid has been received by TP Concrete for this project. A motion was made by Trustee Woda and seconded by Chairman Chesak to recommend acceptance of the TP Concrete proposal of $7,974. Motion passed.

Discussion and possible action on fall clean up dumpster. A motion was made by Trustee Woda and seconded by Chairman Chesak to recommend approval of a not-to-exceed amount of $1,000 for clean up dumpsters to the Village Board. Motion passed.

Miscellaneous Business

The drainage way along Division Street will need some additional work to reduce erosion. This topic will be brought up during Miscellaneous Business at the next Village Board meeting. Superintendent Woda is in the midst of completing shouldering of all the roads in the Village.

Adjournment

A motion was made by Trustee Woda and seconded by Chairman Chesak to adjourn. Motion passed.

Bill Cording, Clerk

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April 28, 2005

The meeting for Public Works Committee meeting for April 28, 2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Trustee Beitz, Trustee Woda, Superintendent Woda and Engineer Bednarski.

Unfinished Business

Continued discussion on snow plow procedures. Motion was made by Trustee Beitz to table, seconded by Trustee Woda. Motion passed to table until fall.

New Business

Discussion and possible update on "No Parking" on Old Pit Road. Discussion was held. A motion was made by Trustee Beitz and seconded by Trustee Chesak to recommend to the Village Board that this be designated at "No Parking" as a fire lane on the road. Motion passed.

Discussion and possible action on parking on Diane Drive. A motion was made by Trustee Woda and seconded by Trustee Chesak to table until the committee can visit the site. Motion passed to table.

Discussion and possible action on sewer catch basin behind Parkside Tavern. A motion was made by Trustee Beitz and seconded by Trustee Chesak to recommend the Village Board pursue easements on storm sewer pipes within the village limits. Motion passed.

Discussion and possible action on street sweeping in the Village of Newburg. The first three scheduled street sweepings have been completed. Public Works will monitor the need for increased street sweeping with an eye toward the 2006 budget.

Discussion and possible action on purchase of American Flags for Village Streets. A motion was made by Trustee Chesak and seconded by Trustee Beitz to purchase American Flags and hardware for $1,000 (budgeted item) for Village Streets. Motion passed.

Discussion and possible action on culverts at multiple driveways around the village. A motion was made by Trustee Beitz and seconded by Trustee Woda to table. Motion passed.

Discussion and possible action on catch basin cleaning as a possible 2006 budget item. The committee will discuss this during the 2006 budget discussions.

Miscellaneous Business

None.

Adjournment

A motion was made by Trustee Beitz and seconded by Trustee Woda to adjourn. Motion passed.

Bill Cording, Clerk

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March 16, 2005

The meeting for Public Works Committee meeting for March 16, 2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Trustee Beitz, Superintendent Woda and Engineer Bednarski. Also present was Clerk Cording, Trustee Sackett and Attorney Edgar.

Unfinished Business

Continued discussion on snow plow procedures. Motion was made by Trustee Beitz to table, seconded by Trustee Woda. Motion passed to table.

New Business

Discussion and possible update on public works projects for summer 2005. Draft specifications for the sidewalk replacement program have been prepared. A letter to the property owners will be issued informing them of the project. Superintendent Woda will obtain quotes for this project. Superintendent Woda and Engineer Bednarski will reassess the seal projects on Franklin and Congress.

Discussion and possible recommendation to the Village Board regarding special assessments for Division and Salisbury Streets project. Attorney Edgar presented the assessments for the project. A motion was made by Trustee Beitz and seconded by Trustee Woda to recommend the Engineer’s Report on Special Assessments to the Village Board. Motion passed.

Discussion and possible action on flags and/or banners to purchase. Superintendent Woda is to look into placing flag brackets on the new street light poles in the village. No action taken.

Discussion and possible action on striping streets in Village. Washington County Highway Dept. is an additional resource for the future striping. Superintendent Woda will look into future costs and possible cost saving techniques for this annual project. No action taken.

Miscellaneous Business

The Committee would like to investigate whether or not a non-lapsing sinking fund for equipment/vehicle replacement was established.

Adjournment

A motion was made by Trustee Beitz and seconded by Trustee Woda to adjourn. Motion passed.

Bill Cording, Clerk

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January 27, 2005

The meeting for Public Works Committee meeting for January 27, 2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Trustee Beitz, Superintendent Woda and Engineer Bednarski. Also present was President Grotelueschen, Trustee Sackett and Trustee Enright.

Unfinished Business

None.

New Business

Discussion and possible action on snow plowing procedures. Discussion was held. Superintendent Woda will present a snowplowing guideline for future use.

Discussion and possible action on hiring of part time DPW person for snow plowing purposes. Discussion was held. A motion was made by Trustee Beitz and seconded by Trustee Woda to recommend to Personnel & Finance Committee to hire a part time Public Works employee. Motion passed.

Miscellaneous Business

Superintendent Woda and Engineer Bednarksi will proceed with the 2005 street repair projects. Spring Streets needs a paved radius where it meets Steeple View.

Adjournment

A motion was made by Trustee Beitz and seconded by Trustee Woda to adjourn. Motion passed.

Bill Cording, Clerk

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Minutes of the Public Works Committee Meeting

Village of Newburg

April 29, 2004

The meeting for Planning Commission meeting for April 29, 2004 was called to order. Present were: Trustee Chesak, Trustee Sackett, Trustee Beitz and Engineer Bednarski. Also present was President Grotelueschen.

Business

Discussion and possible action on appointment of Superintendent of Public Works. Superintendent Becker has resigned his duties in the Dept. of Public Works. A motion was made by Trustee Beitz and seconded by Trustee Chesak to appoint Chris Woda as Superintendent of Public Works. Motion passed.

Discussion and possible action on Lot 7 on Diane Drive. The property owner was unable to attend the meeting. Motion was made by Trustee Beitz and seconded by Trustee Sackett to table until next meeting. Motion passed.

Discussion and possible action on street project on Enge Drive. The committee was updated on the progress of the project. The engineer has attempted to contact property owner regarding installing a new driveway culvert. The owner has been unresponsive. The engineer has been directed to contact the owner through a letter before proceeding with the project plans. No action taken.

Discussion and possible action on street project for Division and Salisbury. The committee was updated on the progress of the project. No action was taken.

Discussion and possible action on the take down of trees behind the village hall. It was decided that the committee will hire a company to remove the tree.

Miscellaneous Business

A complaint from resident Dave Wachniak regarding the Steeple Hill Development was received. The site has been left in a disturbed condition without any activity since last December. Dust and dirt is causing many problems for neighbors around the site. The engineer will contact the developer to forward progress or have the site stabilized until progress is made.

Adjournment

A motion was made by Trustee Sackett and seconded by Trustee Beitz to adjourn. Motion passed.

Bill Cording, Clerk

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September 4, 2003

The meeting of the Village of Newburg Dept. of Public Works Meeting for September 4, 2003 was called to order. Roll call of officers and trustees was performed. Present were Trustees Chesak, Sacket, Beitz, Paul Becker and Engineer Bednarski. Also present was Clerk Cording.

Unfinished Business:

None

New Business:

Discussion and possible recommendation on Mutual Aid Agreement between municipalities.

Motion by Phil Beitz to move forward with Paul Becker designated as contact person, seconded by Paul Becker. Motion passed.

2. Discussion and possible recommendation on road projects for 2004

Direction to the Village Engineer to develop budget amounts for repair project to Enge Drive and portion of Diane Drive. Public Works would also like the Plan Commission to include South Main Street in the overall planning to the Downtown area.

3. Discussion on budget for 2004

Discussion by the Committee. Another meeting will take place on 09/18 at 6:00

Motion by Phil Beitz 2nd by Paul Becker to adjourn. Motion passed, meeting adjourned at 6:55 PM.

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June 20, 2002

The meeting of the Village of Newburg Public Works Committee meeting for June 20, 2002 was called to order. Roll call of officers and trustees was performed. Not present were Mike Becker and Jeff Williamson.

Old Business:

1. Discussion and possible action on culvert & ditching on Congress Drive

Motion by Bill Sacket and 2nd by Mark Chesak to recommend construction by Washington County at estimated cost of $3,100 to Village Board with possible addition of asphalt removal and replacement at adjacent driveway.

Motion Passed.

New Business:

1. Discussion and possible action on portable signs for "Election Parking" only during elections for the parking lot at the Village Hall

Decision made to make a point of discussion at next Board meeting.

2. Discussion and possible action on portable signs that state "Official Polling Place for Village of Newburg".

Decision made to make a point of discussion at next Board meeting.

Miscellaneous

Discussion of points by Matt Bednarski of points regarding MY bridge design by County

Motion by Mark Chesak 2nd by Bill Sackett to adjourn. Motion passed.