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May 30, 2002 |
November 2, 2009
The meeting of the Village of Newburg Personnel &
Finance Committee for November 2, 2009 was called to order. Roll call of
officers and trustees was performed. Present were: Trustee Chesak, President
Heili, Clerk Cording and Treasurer DeWeese. Trustee Wollner was absent.
New Business
- Discussion and possible action on hiring new DPW employee. DPW
Superintendent Becker recommended hiring Duane Spaeth who would start at the
PW-5 pay scale and be available all year. A motion was made by Treasurer
DeWeese and seconded by Trustee Chesak to hire Mr. Spaeth. Motion passed 4 –
0.
- Discussion and possible action on Village’s 2010 budget. A motion was
made by Clerk Cording and seconded by President Heili to send the budget to
the Board for approval at a meeting to be called on Thursday, November 19,
2009. Motion passed 4 – 0.
Old Business
1. None
Adjournment
A motion was made by Trustee Chesak and seconded by
Clerk Cording to adjourn. Motion passed 4 – 0.
Bill Cording, Clerk
Table of
Contents
December 30, 2008
The board meeting of the Village of Newburg Personnel &
Finance for December 30, 2008 was called to order. Roll call of officers and
trustees was performed. Present were: Trustee Chesak, Trustee Wollner, President
Sackett, Clerk Cording and Treasurer DeWeese.
New Business
Discussion and possible action on hiring employees
for Department of Public Works. A motion was made by President Sackett
and seconded by Trustee Chesak to hire additional part-time employees
for the Department of Public Works. Motion passed.
Discussion and possible action on offering Aflac
policies to Village employees at the expense of the employee. After
listening to a presentation by Aflac, a motion was made by President
Sacket and seconded by Trustee Wollner to meet on January 20, 2009 to
discuss this further. Motion passed.
Old Business
1. None
Miscellaneous Business
Adjournment
A motion was made by President Sackett and seconded by Trustee Chesak to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
The board meeting of the Village of Newburg Personnel &
Finance for October 8, 2007 was called to order. Roll call of officers and
trustees was performed. Present were: Trustees Beimborn and Heili, President
Sackett, Clerk Cording and Treasurer Hein.
New Business
None.
Old Business
Discussion and possible recommendation on 2008
Village Budget. Discussion on existing budget proposal was held. The
budget was balanced pending notification by the State of Wisconsin with
their numbers for municipalities. A motion was made by Trustee Beimborn
and seconded by Treasurer Hein to send to the Village of Newburg for
final approval and public hearing. Motion passed.
Miscellaneous Business
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee Heili to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
October 2, 2007
The board meeting of the Village of Newburg Personnel &
Finance for October 2, 2007 was called to order. Roll call of officers and
trustees was performed. Present were: Trustees Beimborn and Heili, President
Sackett, Clerk Cording and Treasurer Hein.
New Business
None.
Old Business
Discussion and possible recommendation on 2008
Village Budget. Discussion was held. No action taken.
Miscellaneous Business
Adjournment
A motion was made by Trustee Heili and seconded by Trustee Beimborn to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
October 24, 2006
The board meeting of the Village of Newburg Personnel &
Finance for October 24, 2006 was called to order. Roll call of officers and
trustees was performed. Present were: Trustees Beitz and Chesak, President
Sackett, Clerk Cording and Treasurer Hein. Also present were Trustee Heili,
Superintendent Becker, Engineer Mielke & Bednarski and Deputy Clerk Chesak
A motion was made by Trustee Beitz and seconded by President
Sackett to approve the minutes of the October 4, 2006 meeting. One correction
was made. Motion passed.
Old Business
Discussion and possible action on hiring and wage
scale for full-time Deputy Clerk position. Discussion was held on
salary and qualifications would need to meet the specifications of
the job. Possible treasurer jobs would be transferred over. Starting
salary between $25,000 to $30,000 and would need knowledge of
Microsoft Office, Quickbooks and updating website plus other. The
interview process was also discussed. The Clerk would be
interviewing candidates and then possibly have the treasurer
involved in the second interview. The Clerk would then make a
recommendation to the Personnel & Finance Committee and then to the
Village Board for final approval. A motion was made by Trustee Beitz
and seconded by Treasurer Hein to recommend to the Village Board the
proposal of approving of hiring of a full-time Deputy Clerk. Motion
passed.
Discussion and possible action on 2007 budget for
Village of Newburg. Treasurer Hein went over the budget for 2007.
Discussion was held and various changes were made. A motion was made
by Trustee Beitz and seconded by Trustee Chesak to send to the
Village Board for final approval the 2007 budget with changes done
by the Treasurer – subject to final changes to the DPW truck. Motion
passed.
New Business
Discussion and possible action on loan for $77,000
for DPW truck. A motion was made by Clerk Cording and seconded by
Trustee Chesak to borrow $77,000 for the DPW truck. Motion passed.
Miscellaneous Business
Adjournment
A motion was made by Trustee Chesak and seconded by Trustee Beitz to adjourn.
Motion passed.
Bill Cording, Clerk
Table of
Contents
October 4, 2006
The board meeting of the Village of Newburg Personnel &
Finance for October 4, 2006 was called to order. Roll call of officers and
trustees was performed. Present were: Trustees Beitz and Chesak, President
Sackett, Clerk Cording and Treasurer Hein.
A motion was made by Trustee Beitz and seconded by Trustee
Chesak to approve the minutes of the July 26, 2006 meeting. Motion passed.
Old Business
Discussion and possible action and committee
approval on Village of Newburg Personnel Manual. Discussion was
held. A motion was made by Trustee Beitz and seconded by Trustee
Chesak to send to Village Board pending changes made by Treasurer
Hein. Motion passed.
Discussion and possible action on hiring of and
wage scale for full-time Deputy Clerk position. Discussion was held
on the need for a deputy clerk. There isn’t any back up currently
and the cost of the position. Possibly making this position a deputy
clerk/treasurer. Discussion was held on basic needs of this person,
ie: bookkeeping, quicken, etc. Salary range of $25,000 to $30,000
with benefits. A motion was made by Trustee Beitz and seconded by
Trustee Chesak to not take action on this until the end of the
meeting. Motion passed.
Discussion and possible action on sale of the
F450 DPW truck. A motion was made by President Sackett and seconded
by Trustee Beitz to recommend to the Village Board to sell the F450
DPW truck. Motion passed.
New Business
Review of department budgets. Discussion was held on
all department budgets and minor adjustments were made.
A motion was made by Trustee Beitz and seconded by Treasurer
Hein to table #2 on Old Business until the next meeting. Motion passed.
Miscellaneous Business
Adjournment
A motion was made by Trustee Chesak and seconded by Trustee Beitz to adjourn.
Motion passed.
Bill Cording, Clerk
Table of
Contents
July 26, 2006
The board meeting of the Village of Newburg Personnel &
Finance for July 26, 2006 was called to order. Roll call of officers and
trustees was performed. Present were: Trustees Beitz and Chesak, President
Sackett, Clerk Cording and Treasurer Hein.
Old Business
None.
New Business
Discussion and possible recommendation on the sale of
the F450 DPW truck. Discussion on selling of the F450 took place. It is
6 years old and has 25,000 miles. A motion was made by President Sackett
and seconded by Trustee Chesak to table this until the next meeting to
gather further information. Motion passed.
Discussion and possible action on purchase of small
truck to replace the sale of the F450. Discussion was held on
replacement truck and felt that more information was needed. A motion
was made by President Sackett and seconded by Trustee Beitz to table
until DPW can provide more information. Motion passed.
Discussion and possible action on creation and
deposit of proceeds from sale of F450 into a non-lapsing sinking fund
for replacement of DWP capital equipment as recommended by Public Works
committee. Discussion was held on creating a non-lapsing sinking fund.
It was brought up that the designation of these funds may be needed by
the village to provide cash flow at the end of the year. A motion was
made by President Sackett and Trustee Beitz to table until further
information can be gathered. Motion passed.
Review proposed Village of Newburg Personnel Manual.
Committee began review of the manual.
Miscellaneous Business
Adjournment
A motion was made by Trustee Beitz and seconded by Trustee Chesak to adjourn.
Motion passed.
Bill Cording, Clerk
Table of
Contents
May 31, 2006
The board meeting of the Village of Newburg Personnel &
Finance for May 31, 2005 was called to order. Roll call of officers and trustees
was performed. Present were: Trustee Chesak, President Sackett, Clerk Cording,
Treasurer Hein, Deputy Clerk Chesak and Trustee Heili.
Old Business
Discussion on hiring a full-time Deputy Clerk.
Discussion was held on need for a full-time Deputy Clerk. A 45-day
time study was presented of the Clerk’s time along with a discussion
of the Deputy Clerk’s hours and need. Also discussed was wage. A
motion was made by President Sackett and seconded by Trustee Chesak
to place on board agenda as discussion only on a full-time Deputy
Clerk. Motion passed.
New Business
Discussion and possible action on wage scale change
for Dean Groleau, part-time sanitary employee to WW3. This is a
recommendation from the Sanitary Committee. A motion was made by
President Sackett and seconded by Trustee Chesak to do the wage scale
change from WW4 to WW3 for part-time sanitary employee. Motion passed.
Miscellaneous Business
Adjournment
A motion was made by Trustee Chesak and seconded by President Sackett to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
February 22, 2006
The board meeting of the Village of Newburg Personnel &
Finance for February 22, 2005 was called to order. Roll call of officers and
trustees was performed and all were present. Trustee Enright arrived lated.
Old Business
Discussion on hiring a full-time Deputy Clerk.
President Sackett would like some type of a feasibility study done
regarding this. Either hire a possible consultant or gather the
information ourselves. Discussion was held. It was decided that
Clerk Cording will gather the necessary information and have ready
to present to the Village Board in mid-April. Various items to
gather include: time away from office, phone work, filing, meetings,
building permits, questions that the public have, etc.
New Business
Discussion and possible action on adjustments to 2005
budget. Treasurer Hein went through the budget adjustments needed for
the 2005 budget. A motion was made by President Sackett and seconded by
Trustee Chesak regarding the following:
Reduce Public Safety by $1332
Reduce Culture and Rec by
$1224
Transfer $142,547 out of
surplus to cover the following
o $7552 to
cover General Government
o $9200 to
cover Public Works
o $94,351 to
cover Capital Outlay
o $34,000 to
cover Debt Service
Transfer $4945 from Sanitary
surplus to cover Pollution Control
Clerk Cording and/or Treasurer Hein will bring along
copies of the new spreadsheet for the Board. For their review. Motion
passed.
Discussion and possible action on personnel wages. A
motion was made by President Sackett and seconded by Trustee Chesak to
move Paul Wilkens to PW4 and to move Steve Weyker to PW3. Motion passed.
A motion was made by President Sackett and seconded
by Trustee Chesak to increase wages for all employees by 3%. This
increase will be effective on May 1, 2006. Motion passed. A motion was
made by Trustee Enright and seconded by Trustee Chesak to increase
mileage to .445¢ per mile. Motion
passed.
A motion was made by President Sackett and seconded
by Trustee Enright to move Barb Chesak to DC-1 effective May 1, 2006.
Motion passed with Trustee Chesak abstaining from voting.
Discussion and possible action on salaries of elected
officials. Discussion was held. A motion was made by President Sackett
and seconded by Trustee Chesak to let the current pay scale for village
elected officials stand as is for this year. Motion passed.
Discussion and possible action on pay for committee
members. This is strictly for the village residents who are on
committees. A recommendation is to move this to $20 per meeting vs. the
$10 they are currently receiving. This would involves 6 active village
residents who are currently on committees. A motion was made by Trustee
Chesak and seconded by Trustee Enright to increase pay for citizen
committee members to $20 per meeting. Motion passed.
Discussion and possible action on implementation of
TABOR. Clerk Cording informed the committee on what this means.
Treasurer Hein and Clerk Cording will get together on this issue.
Possibility of obtaining a financial advisor to look over our budgets
and figures was discussed. Clerk Cording will keep the committee
informed. No action taken at this time.
Miscellaneous Business
Trustee Enright brought up the plaques for the Village Presidents. He
recently saw some that he really liked and was wondering how much we
would like to spend on this project. He will continue to look into this
project.
Adjournment
A motion was made by Trustee Chesak and seconded by Trustee Enright to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
September 21, 2005
The board meeting of the Village of Newburg Personnel &
Finance for September 21, 2005 was called to order. Roll call of officers and
trustees was performed. Not present was Trustee Enright and Clerk Cording.
Old Business
Continued discussion on budgets. No action was
taken.
New Business
Discussion and possible action on hiring of part time
employee for Dept. of Public Works. A motion was made by Trustee Chesak
and seconded by President Sackett to hire Steve Weyker as the new
employee for DPW. Starting wage will be $11.73/hour. Motion passed to
send to the Village Board for approval.
Discussion and possible action on pay raise for Law
Enforcement Secretary. A motion was made by Trustee Chesak and seconded
by President Sackett to move the Law Enforcement Secretary to a G-2.
Motion passed to send to the Village Board for approval.
Discussion on hiring a full-time Assistant Clerk. No
action taken.
Discussion on the purchase of the empty lot by
Lorence as recommended by Planning Commission. A motion was made by
President Sackett and seconded by Trustee Chesak to table until further
notice. Motion passed.
Miscellaneous Business
Adjournment
A motion was made by President Sackett and seconded by Trustee Chesak to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
August 23, 2005
The board meeting of the Village of Newburg Personnel &
Finance for August 23, 2005 was called to order. Roll call of officers and
trustees was performed. Not present was Trustee Enright.
Old Business
1. None.
New Business
Discussion and possible action on additional premium
pay for Dept. of Public Works Employees for winter during the hours of
11 p.m. to 6 a.m. This is a recommendation from Dept. of Public Works. A
motion was made by Trustee Chesak and seconded by President Sackett to
approve the $2.00 premium pay/hour for the hours of 11 p.m. to 6 a.m.
during winter months. Motion passed. This will be a recommendation to
the Village Board.
Discussion and possible action on purchase of new
truck for Dept. of Public Works for 2006. This is a recommendation from
Dept. of Public Works. Discussion was held. No action taken.
Review of budget. No action taken.
Miscellaneous Business
Adjournment
A motion was made by President Sackett and seconded by President Sackett to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
June 30, 2005
The board meeting of the Village of Newburg Personnel &
Finance for June 30, 2005 was called to order. Roll call of officers and
trustees was performed and all were present.
Old Business
New Business
Discussion and possible action on hiring of part time
Patrol Officer for Law Enforcement. Discussion was held on need for a
new officer due to one resigning this fall. A motion was made by Trustee
Enright and seconded by President Sackett to hire an additional part
time officer. Motion passed.
Miscellaneous Business
Trustee Enright stated that all equipment is up to date.
Treasurer Hein – would like to move some money into a non-lapsing
sinking fund.
Clerk Cording – stated that and ordinance needs to be completed for
the bond schedule.
Adjournment
A motion was made by President Sackett and seconded by Trustee Enright to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
March 31, 2005
The meeting of the Village of Newburg Personnel & Finance for
March 31, 2005 was called to order. Roll call of officers and trustees was
performed and all were present.
Old Business
New Business
Discussion and possible action on hiring of part time
officer for Law Enforcement. Discussion was held on the need for an
officer. James Gallion was recommended by the Law Enforcement Committee.
A motion was made by Trustee Beimborn and seconded by Trustee Enright to
hire James Gallion after he passes his testing. Motion passed. Further
discussion was held on the possibility of hiring another officer at a
later date.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee Enright to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
February 2, 2005
The board meeting of the Village of Newburg Personnel &
Finance for February 2, 2005 was called to order. Roll call of officers and
trustees was performed and all were present.
Old Business
New Business
Discussion and possible action on hiring of part time
secretary for Law Enforcement. A motion was made by Treasurer Hein and seconded
by Trustee Beimborn to approve Jennifer Rausch as Law Enforcement Secretary to
start at a wage of GS-3. Motion passed.
Discussion and possible action on hiring of part time Dept.
of Public Works employee for snow plowing purposes. A motion was made by
President Grotelueschen and seconded by Trustee Enright to hire Paul Wilkens for
DPW snow plowing purposes only at a starting wage of PW-5.
Discussion and possible action on pay raises for village
employees. A motion was made by Trustee Beimborn and seconded by Trustee Enright
to increase all pay raises 4% and pay mileage at .405 per mile. Election workers
will receive a pay increase of 5% and General Secretary will remain the same.
Motion passed.
Discussion and possible action on benefits for full-time
employees. No action was taken. This was just a discussion item.
Discussion and possible action on 6-month probationary pay
raise for DPW employee – Bill Gross. A motion was made by Trustee Beimborn and
seconded by Trustee Enright to move Bill Gross from PW-5 to PW-4.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee Enright to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
September 30, 2004
The board meeting of the Village of Newburg Personnel &
Finance for September 30, 2004 was called to order. Roll call of officers and
trustees was performed. Not present was Trustee Enright. Also present were
Trustees Sackett, Beitz, Chesak and Superintendent of Public Works Woda.
Old Business
Discussion and possible action on Fire Contract for
Village of Newburg from Newburg Fire Department. Discussion was held. The
committee is looking to meet with Fire Chief Waldkirch on October 11th
at 7 p.m. Motion was made by Trustee Beimborn and seconded by Treasurer
Hein to use the numbers of $22,110.31 for the Fire Department Contract for
budget purposes. Motion passed.
Discussion on various budgets from committees.
· A motion was made by Treasurer Hein and
seconded by Trustee Beimborn to accept the Sanitary Budget for 2005.
Motion passed.
· A motion was made by Treasurer Hein and
seconded by Trustee Beimborn to accept the Parks Budget for 2005. Motion
passed.
· A motion was made by Treasurer Hein and
seconded by Trustee Beimborn to accept the Law Enforcement Budget for
2005. Motion passed.
New Business
None.
Miscellaneous Business
Adjournment
A motion was made by Trustee Beimborn and seconded by Treasurer Hein to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
September 15, 2004
The board meeting of the Village of Newburg Personnel &
Finance for September 15, 2004 was called to order. Roll call of officers and
trustees was performed. All were present.
Trustee Beitz stated that the Parks Committee had not met and
thus could not be presenting a budget to the Personnel & Finance Committee.
Parks Committee will schedule a meeting and have their budget ready to present
to the Personnel & Finance Committee at the next scheduled meeting then.
Old Business
Discussion on various budgets from committees. Law
Enforcement budget was presented to the Personnel & Finance Committee.
New Business
Discussion and possible action on hiring of part time
secretary for Law Enforcement and possible wage for secretary. A motion was
made by Trustee Beimborn and seconded by Trustee Enright to allow Law
Enforcement to hire a part time secretary. Motion was passed to send to
Village Board for final approval. A motion was made by Trustee Enright and
seconded by Treasurer Hein to add a General Secretary portion to the Village
Resolution with the following pay notations: GS #1 - $11.00; GS #2 - $10.00;
GS #3 – $9.00; GS #4 – $8.00. Motion passed.
Discussion and possible action on purchase of new
computer for squad car from 2004 budget. Cost is around $4200 to $4400.
Motion was made by Trustee Enright and seconded by Trustee Beimborn to have
Law Enforcement purchase a new computer for the squad car at a cost not to
exceed $5000 from this year’s budget. Motion passed to send to Village Board
for final approval.
Miscellaneous Business
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee Enright to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
September 1, 2004
The board meeting of the Village of Newburg Personnel &
Finance for September 1, 2004 was called to order. Roll call of officers and
trustees was performed. Not present was Trustee Enright.
Old Business
Continued discussion on sick leave for Clerk Cording.
Discussion was held on sick leave for Clerk Cording. It was understood
that the Clerk would use his vacation for the weeks he did not work and
would be paid his salary for those weeks he puts in hours.
New Business
Discussion on various budget from the committees.
Miscellaneous Business
Adjournment
A motion was made by Trustee Beimborn and seconded by Treasurer Hein to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
December 3, 2003
The board meeting of the Village of Newburg Personnel &
Finance for December 3, 2003 was called to order. Roll call of officers and
trustees was performed and all were present. Not present was Trustee Williamson.
Old Business
None.
New Business
Discussion and possible recommendation on Village
insurance. Presentation was made by RS Semler on upgrading the Village of
Newburg insurance coverage.
Discussion and possible recommendation on Village audit.
Discussion was held. A motion was made by Treasurer Hein and seconded by
Trustee Beimborn to have Virchow Krause perform an audit for the Village of
Newburg. Motion passed.
Discussion and possible recommendation on new accounting
software package. A motion was made by Trustee Beimborn and seconded by
President Grotelueschen to upgrade the software for village billing and
sanitary billing and server for a cost of $3,500. Motion passed.
Discussion and possible action on awarding bid for
purchase of old squad car. A motion was made by Trustee Beimborn and
seconded by Treasurer Hein to award the bid of $7,752 for the squad car.
Motion passed.
Miscellaneous Business
None.
Adjournment
A motion was made by Treasurer Hein and seconded by Trustee Beimborn to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
October 8, 2003
The board meeting of the Village of Newburg Personnel &
Finance for October 8, 2003 was called to order. Roll call of officers and
trustees was performed and all were present.
Old Business
None.
New Business
Discussion on budget for 2004. Discussion was held.
Various budgets were looked at. Last year the mill rate was $17.19 per
thousand for 2003. This was the third lowest tax rate in the state of
Wisconsin for a community of our size.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Williamson and seconded by Trustee Beimborn to
adjourn. Motion passed.
Bill Cording, Clerk
Table of
Contents
May 30, 2002
The board meeting of the Village of Newburg Personnel &
Finance for May 30, 2002 was called to order. Roll call of officers and trustees
was performed and all were present.
Old Business
None.
New Business
Discussion and possible action on wages. It was decided
to move Fred Jonas to PW #4. Motion was made by Trustee Williamson and
seconded by Treasurer Hein to move Fred Jonas from PW #5 to PW #4. Motion
passed.
Discussion on creating an additional pay rate between LE2
and LE3. Discussion on level of pay increase was held. Should it be 4% or 3%
with most of the discussion centering around a 3% pay increase retroactive
to 1-1-02. A motion was made by Trustee Williamson and seconded by Treasurer
Hein to increase all Village employee wages 3% retroactive to January 1,
2002. Motion passed with President Grotelueschen abstaining.
Discussion was also held on hiring of new police officer.
It was felt that we first need to see more officers working their hours. A
motion was made by Trustee Williamson and seconded by Trustee Beimborn to
deny a hiring of an additional replacement officer. Motion passed.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Williamson and seconded by Trustee Beimborn to
adjourn. Motion passed.
Bill Cording, Clerk
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