Discussion of responsibilities of government,
emergency management, fire and police services, public works,
sanitary departments and how each responsibility will support
the others. Discussion was held reiterating the various entities
responsibilities in the event of a disaster in the village. It
was recognized that the Newburg Fire Department will assume its
normal responsibilities regarding the protection of life and
property and that they will use their mutual aid resources to
supplement any shortfall in resources.
The Public Works Dept. will assume its normal
responsibility to clear and maintain public infrastructures and
roadways and will use existing mutual aid resources to
supplement any shortfall in resources.
It is assumed the Police Dept. will respond
similarly.
In the event the resources of any of these
services are expended and additional assistance is necessary,
Emergency Management will be contacted and will act in the
following manner:
1. Contact the Chief Elected
Official of the Village of Newburg to secure a
disaster declaration.
2. Forward this disaster
declaration to the Director of Emergency Management
of Washington along with requests for additional
resources required by the Fire, Police and/or Public
Works services and requests for assistance in any
needed evacuations and/or sheltering.
3. Prepare and file initial
damage estimates to Washington County within the
first 24 hours of the disaster declaration.
All parties recognize the importance of
prompt and open communications to execute a response in the most
timely and effective manner.
Discussion of procedures for controlling
access to restricted areas.
Director Neils will follow up with Police
Chief Maeder on securing photo identification cards for
Emergency Management Officials. He will also follow up on Fire
Chief Waldkirch to secure a number of high visibility vests to
help identify emergency workers. Deputy Beitz suggested securing
one-use plastic wristbands to identify residents who may be
authorized to re-enter evacuated areas.
Discussion on the status of emergency power
for Emergency Operations Center at the Village Hall, the
wastewater treatment plant and for Tri Par in order to make fuel
available for emergency needs.
The village has two portable generators at
the municipal garage. One could power the Emergency Operations
Center and the other could be available to power the Tri Par
fueling facilities if the proper interface were available at Tri
Par. The sanitary lift pump has an automatic backup power source
installed that will insure its operations in the event of a
power loss. The wastewater treatment plant will continue to
operate without power in the event of a power loss.
The Director of Emergency Management will
contact Tri Par to discuss the possibility of an emergency power
interface, the potential cost of it and any interest on the part
of Tri Par in participating in the cost of installation.
The Superintendent of Public Works will be
asked to estimate what would be necessary to provide appropriate
housing for the emergency generator to be installed at the
Village Hall.
Discussion of procedures for assisting damage
to Public Works/Sanitary facilities. The Superintendent of
Public Works had excused himself prior to reaching this item, so
no discussion was held.
Discussion of scheduled warning siren
testing. It was agreed that a test of the tornado warning siren
would be conducted on the first Monday of the month at 11 a.m.
Director Neils is currently preparing an article for the Bridges
addressing Emergency Management issues and will include notice
of this in this article.
Discussion and possible recommendation of a
budget for Emergency Management. Discussion was held on probable
costs for Emergency Management and it was agreed that they
should not exceed $500 in total. President Sackett said that, in
that event, he felt those costs could be covered by
miscellaneous spending authority.
