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November 13, 2007 |
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October 9, 2007
The meeting for Public Works Committee meeting for October 9,
2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Superintendent Woda. Not present was Trustee Damrow, Beimborn and Engineer
Donovan.
A motion was made by Chairman Beitz and seconded by Trustee Beimborn to
approve the minutes of the 9.18.07 Public Works meeting. Motion carried.
Unfinished Business:
Report from staff on status of voluntary compliance notices for
paving of driveway approaches on various streets in the Village of
Newburg. Superintendent Woda reported 17 approaches have been
completed; 11 have contracted for completion leaving 21 for special
assessment next year.
New Business:
Discussion and possible action on rebuilding the
salt storage facility. Chairman Beitz moved to authorize the
expenditure of $1,000 from Building Maintenance budget item and $300
from the supplies budget item to proceed with construction of the
salt storage facility. Motion seconded by Trustee Beimborn. Motion
carried.
Adjournment
A motion was made by Trustee Beimborn and seconded by
Trustee Beitz to adjourn the meeting. Motion carried.
Table of Contents
September 18, 2007
The meeting for Public Works Committee meeting for September
18, 2007 was called to order. Present were: Trustee Beitz Not present was
Trustee Damrow, Beimborn, Superintendent Woda and Engineer Donovan.
There being no public present and no quorum, Chairman Beitz declared the
meeting adjourned at
7:10 P.M.
New Business:
None
Unfinished Business:
None.
Table of Contents
July 10, 2007
The meeting for Public Works Committee meeting for July 10,
2007 was called to order. Present were: Trustee Beitz, Trustee Damrow, and
Superintendent Woda. Also present Assistant Village Engineer Surfus and Trustee
Heili. Not present was Trustee Beimborn.
Motion by Chairman Beitz to approve the minutes of the June
12, 2007 meeting; seconded by Trustee Damrow. Motion passed.
New Business:
None
Unfinished Business:
Discussion and possible recommendation on lighting proposal for the
Village Hall.
Chairman Beitz summarized that a proposal was brought to Clerk Cording to
replace the lighting fixtures in the main room of Village Hall. This proposal
included changing from four-tube lighting system to two-tube lighting system. No
recommendation was received from Clerk Cording. Clerk Cording intends to ask the
company more questions about the proposal before giving his recommendation. No
action.
Report from staff on status of voluntary compliance notices for
paving driveway approaches on various streets in the Village of Newburg.
Chairman Beitz passed out a letter that would be reviewed at Thursday’s
Village Board Meeting. Attorney Keiffer’s opinion is the current ordinance does
not require that all driveway approaches be paved. This item will bring be
discussed with the Village Board meeting to for approval to special assess
residents for paving unpaved driveway approaches instead of requiring compliance
with an ordinance.
Report from staff on recycling signage change reflecting new hours
for accepting recycling at the Municipal Shed.
Superintendent Woda reported that the sign was updated with reflective
lettering to indicate that the Municipal Shed would accept recycling the 2nd and
4th Saturdays from 9 AM to 12 PM. This was a low cost and nonpermanent solution.
Chairman Beitz asked if the gate to the Municipal Yard was being closed when
recycling is not being accepted. Superintendent Woda talked to his employees and
to Paul Becker about being more attentive about closing the gate.
Miscellaneous Business :
1. Chairman Beitz passed out a budget update through June.
Road salt and engineering are ahead of schedule but should work themselves out
as the year progresses. Wages will also continue to slow down during the summer.
Superintendent Woda sees flag replacement as something to budget for in the near
future; he saw signs of fray when taking the flags down after the Fourth of
July. Some shouldering will also be required this fall.
2. The Village’s garbage and recycling contract up at the end
of this year. Chairman Beitz contacted Veolia to get a quote for providing
services for next year. He also received a quote from Waste Management that
included garbage and recycling. They will need to provide a new quote that
separates garbage and recycling because separate recycling costs will be
required for the Village’s Recycling Grant Application.
3. Assistant Village Engineer Donovan passed out the payment
recommendation for the work completed on the 2007 Street Project. The project
went well and came in over $2000 under budget.
Motion by Trustee Damrow to adjourn; seconded by Chairman
Beitz. Motion passed.
Meeting adjourned at 7:14 PM.
Table of Contents
June 12, 2007
The meeting for Public Works Committee meeting for June 12,
2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Trustee Damrow, and Superintendent Woda. Also present Assistant Village Engineer
Surfus and Trustee Heili.
Motion by Trustee Beimborn to approve the minutes of the May
08, 2007 meeting; seconded by Trustee Damrow. Motion passed.
New Business:
Discussion and possible action on proceeding with the special
assessment authorized by the Village Board for paving of driveway
approaches on various streets in the Village of Newburg. Consider
offering voluntary compliance notices by August 31,2007 with mandatory
assessment for budget year 2008.
A discussion took place on this subject led by Engineer Bednarski. It is
his recommendation to issue letters to the property owners of properties
with unpaved driveway approaches. The letter would draw attention to the
Village ordinance requiring paved driveway approaches and Village’s
intention to have the unpaved approaches paved in 2008 with special
assessments to the benefiting properties.
Motion by Trustee Beimborn to approve the recommended action by the
Village Engineer and to have him draft a letter to be reviewed by the
Village Attorney; seconded by Trustee Damrow. Motion passed.
Discussion on addressing drainage problems in Village of Newburg
ditches, particularly west of Shady Lane.
Superintendent Woda and Engineer Bednarski explained the nature of the
complaint. Assistant Engineer Surfus observed the subject ditch during a
rain event and noticed not adverse drainage problems. The problem with
standing water was likely due to saturated soils. No property owners were
present to further explain the complaint. Consensus was to do no corrective
action at this time; however, observe the situation closely going forward.
No Action.
Discussion and possible recommendation on lighting proposal for the
Village Hall.
A proposal was brought to Clerk Cording to replace the lighting fixtures in
the main room of Village Hall. This proposal included changing from four-tube
lighting system to two-tube lighting system. No recommendation was received from
Clerk Cording.
Motion by Trustee Beimborn to table; seconded by Trustee Damrow. Motion
passed.
Discussion and possible recommendation on daytime parking
restrictions on Municipal Drive, Main Street and South Main Street.
Discussion took place led by Superintendent Woda. Municipal Drive is parked
with cars of employees of neighboring businesses during the business day
creating a maintenance concern. He recommends limiting parking on Municipal, S.
Main Street, and a portion of Main Street. S. Main Street and Main Street are
included in this recommendation so that the issue isn’t displaced to other
Village streets.
Motion by Trustee Damrow to recommend to the Village Board to limit parking
on all of Municpal Drive, all of South Main Street, and Main Street from
Municipal Drive to Anne Street to two-hour parking from 8:00 AM to 4:00 PM
Monday through Friday except Holidays; seconded by Trustee Beimborn. Motion
passed.
Unfinished Business:
None.
Miscellaneous Business :
Trustee Beimborn will continue to work on research of
a gas powered generator for Village Hall.
No invoice for street sweeping has been received by
the Village to date.
The South Main Street and Municipal Drive
reconstruction project has been completed.
The newly adopted Recycling Ordinance changes the
pick up days. A new sign should be purchased for the Recycling Center.
Chairman Beitz reviewed the Public Works Budget and
spending to date with the Committee.
Motion by Trustee Damrow to adjourn; seconded by Trustee
Beimborn. Motion passed.
Meeting adjourned at 7:46 PM.
Table of Contents
April 10, 2007
The meeting for Public Works Committee meeting for April 10,
2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Trustee Wollner, and Superintendent Woda. Also present Assistant Village
Engineer Surfus and Assistant Fire Chief Walt Grotelueschen.
Motion by Trustee Beitz to approve the minutes of the March
13, 2007 meeting; seconded by Trustee Wollner. Motion passed.
Motion by Trustee Beimborn to approve the minutes of the
March 13, 2007 meeting; seconded by Trustee Wollner. Motion passed.
New Business
Discussion and possible action on adopting a policy for implementing
the contract with the Newburg Fire Department regarding snow plow
escorting for emergency calls.
The Village has a contract with the Newburg Fire Department
to provide snow plow escorting for emergency calls. The Department has
historically required assistance every couple of years. The Fire Department
needs the Village to assist emergency vehicles making their way through the
Village to the Village limits at the Towns of Trenton and Saukville. In cases
where either Town is not immediately available for assistance, the Village has
provided assistance outside the Village limits. The Towns have provided
assistance in the Village when the Village was not immediately available for
assistance. When Village and Towns are not available, the Department calls the
County for assistance. Superintendent Woda expressed concern that the Department
contacted an employee rather than contacting him directly. In future the Fire
Department will contact Superintendent Woda so he can let them know when he has
scheduled snow plowing.
Discussion and possible action on preparing for an
scheduling street sweeping for 2007.
Chairman Beitz read an email from a resident on Bellvue Ct.
concerning metal shards, black debris on the road and driveway, busted tires,
tar tracked into their house, ect, seemingly from the boiler slag project
completed this past summer. The project also included Shady Lane, Connie Drive,
Northvue Court and the only complaints received were from Bellvue and Northvue
Courts. The complaint on Northvue Court was easily addressed by removing excess
material immediately following the project’s completion. Boiler slag is a
byproduct of coal power plants, with a final product similar to fine sand. There
is no metal material. There is debris on the side of the road; however, this is
located in Village right of way. It was swept there after the project was
completed to remove it from the surface of the road. No tar was used in the
project; an oil spray that is cured within hours was used. Most of the problem
can be traced to the fact that the resident’s kids are playing in the street. In
the future Village will include option of vacuuming after placing boiler slag.
Chairman Beitz said he will contact the resident in response to the email.
Superintendent Woda gave an update on the scheduled street sweeping for the
Village. The streets in the Village will be swept three times this year: one is
scheduled in early spring, one just before the picnic (29-30 of May) and one in
October.
Discussion and possible action on 2007 street maintenance.
Superintendent Woda handed out cost estimates for 2007 street maintenance.
The Fire Department is sealcoating the pavement in Fireman’s Park so the Village
will do the Village Hall parking lot at the same time. Also, the Village will
sealcoat the pavement at Dr. Weber’s Park, with the Parks Department paying for
the walkways and the Public Works Department paying for the parking lot. The
Village will also do crack filling on all Village streets. These items come to a
total cost of $4965 for the Public Works Department. There is a possibility that
the Department will not do the boiler slag this year because the amount of money
used on road salt used this year is already way over the amount budgeted.
Motion by Trustee Wollner to pass $4965 quote for street maintenance to the
board for approval, seconded by Trustee Beimborn. Motion passed.
Discussion and possible recommendation on paving gravel driveway
approaches.
Superintendent Woda passed out a list of residents in Village
without paved driveway approaches. The concern over gravel driveway approaches
is that the gravel gets deposited on the roads and deteriorates them. Chairman
Beitz talked to Village Attorney Gerry Keifer and the Village can special assess
for paving driveway approaches, including the costs of engineering. The Village
would first have to create special assessment district. It was agreed that the
Committee should see if the Board would be on board with the special assessments
before spending money on creating a special assessment district or incurring any
engineering costs. The driveway approach is from the edge of street pavement to
edge of the right of way. The Village Municipal Codes states that driveway
approaches have to be paved. A public hearing will be required. Superintendent
Woda suggested contacting residents in violation and giving them a deadline to
pave their approaches. Superintendent Woda mentioned that we would need to
budget the cost of the construction into the Public Works Committee Budget and
then the costs would be special assessed to the residents on their tax bill.
Residents have the option of a three year payment plan.
Motion by Trustee Beimborn to present to the Village Board
for approval the concept to create a special assessment district; seconded by
Trustee Wollner. Motion passed.
Unfinished Business:
Discussion and possible recommendation to the Village Board on
awarding the bid for Main Street and Municipal road project.
Chairman Beitz summarized the bids the Village received. Chairman Beitz
talked to Village Attorney Gerry Keifer about awarding the bid to Payne and
Dolan for Alternate 2, pulverizing and repaving, and having the Public Works
Department complete the work for Alternate 1, providing a gravel shoulder on S.
Main St. Superintendent Woda estimated that it would cost the Public Works
Department around $2,000 to complete Alternate 1 themselves. The Committee
decided to have the Village Board approve the $60,000 that was budgeted and use
the left over amount to have the Public Works Department complete Alternate 1.
Motion by Trustee Beimborn to ask the Village Board for approval of $60,000
for the reconstruction of S. Main St. and Municipal Dr. and accepting the bid of
$56,859.25 from Payne and Dolan; seconded by Trustee Wollner. Motion passed.
Miscellaneous Business :
Chairman Beitz mentioned that Bill Cording had distributed a
legislative bulletin discussing the possibility of exempting municipalities from
gas tax.
Motion by Trustee Wollner to adjourn; seconded by Trustee
Beimborn. Motion passed.
Table of Contents
March 13, 2007
The meeting for Public Works Committee meeting for March 13,
2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Trustee Wollner. Not present was Superintendent Woda. Also present Assistant
Village Engineer Surfus and Trustee Heili.
Motion by Trustee Beitz to approve the minutes of the
February 13, 2007 meeting; seconded by Trustee Wollner. Motion passed.
Unfinished Business
None.
New Business:
Discussion and possible action on bid opening for Main Street and
Municipal road project. This will be a recommendation to the Village
board on awarding the bid
Bonestroo handed out the bid tab with their recommendation.
There was only one bidder on the project, Payne and Dolan (P&D). Based on the
bid received, Bonestroo recommends the Village awards the contract to P&D with
Alternates 1 and 2. Alternate 1 being the shoulder extension on S. Main St. and
Alternate 2 being the pulverization and repaving of S. Main St. and Municipal
Dr, at $5,094.50 and $56,859.25 respectively. In addition to these costs, there
will also be an $820 cost from WE Energies associated with relocating a light
pole for the shoulder extension. This comes to a total cost of $62,773.25. This
is $2,773.25 above the amount budgeted for the project. Discussion of whether
the Committee wanted to widen the shoulder on S. Main St. for the entire length
of the street to place. The bid for Alternate 1 only includes the portion across
the street from No-No’s restaurant.
There was discussion on how the Village Board is watching the
budget more closely and any project coming in over budget is going to be
carefully examined. Some Committee members suggested contacting Payne and Dolan
and trying to negotiate the price. At the time of the meeting, it was unknown
whether the Village is able to negotiate after a bid opening.
The Committee agreed that there would be not action on this
item at this time. They would contact the Village Engineer or Attorney to see
what their options were for trying to negotiate the price. They will schedule a
special meeting after they have found what the options are for negotiating the
price.
No action.
[Note: According to : 62.15(1)
(1) Contracts; how let; exception for donated materials and labor.
"All public construction, the estimated cost
of which exceeds $25,000, shall be let by contract to the lowest
responsible bidder…"
Therefore, the Village will have to award the contract to P&D
or rebid the project.
Miscellaneous Business :
Motion by Trustee Beimborn to adjourn; seconded by Trustee
Wollner. Motion passed.
Table of Contents
February 13, 2007
The meeting for Public Works Committee meeting for February
13, 2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn,
Trustee Wollner and Superintendent Woda. Not present was Engineer Bednarski.
Also present Assistant Village Engineer Surfus and Trustee Heili.
Motion by Trustee Beitz to approve the minutes of the January
9, 2006 meeting; seconded by Trustee Wollner. A correction was noted and made.
Motion passed.
Unfinished Business
Status report from staff on Washington County plans for improvement
to County MY and state assistance in developing the cul-de-sac at
Salisbury and State Highway 33 and state position on providing
pedestrian facilities along State Highway 33 in the Village of Newburg.
Assistant Engineer Surfus reported that one of her colleagues
at Bonestroo had spoken with Ken Pesch about when Washington County was planning
on completing improvements to County MY. The county has it on their 5-year plan
to be overlaid in 2009 and it could slide to 2010. Assistant Engineer Surfus had
spoken with Jeff Voltz at Wisconsin Department of Transportation with one of her
colleagues at Bonestroo. The DOT would be happy to assist the Village in
developing a cul-de-sac at Salisbury and State Highway 33; however, they would
not be able to financially assist. There are also different funds available to
provide pedestrian facilities to cross and he mentioned three people at the DOT
who could help with that. The possibility of providing pedestrian facilities
along was less likely because there are other forms of egress for pedestrians
that the State Highway. The committee thought there would be little value in
pursuing the funding because of the low priority given to municipalities the
size of Newburg.
New Business:
Discussion and possible action on purchasing pavement marking
equipment budgeted in the 2007 Public Works budget.
Superintendent Woda passed out estimates for a Linelaser 3900
with one and two guns. The benefit of two guns is that two paint colors can be
used without having to clean out the machine to change colors and two guns
allows for painting of double lines. Waterbase paints would be used.
Superintendent Woda said the machine would be pay for itself after three years
of use; the machine has an expected lifespan of 10 years. Another benefit of
purchasing the equipment is there will be less waste of paint because painting
will be completed as needed.
Motion by Trustee Beimborn to purchase line laser 3900 with
2-guns for $4985; seconded by Trustee Wollner. Motion passed.
Discussion and possible recommendation on purchase of pickup truck
for Public Works – reports from staff.
Truck that was earlier approved for purchase was sold by the
dealership. Superintendent Woda found similar trucks in Illinois and Racine. The
truck in Racine is 2002 with 37,991 miles for $14,500. The Public Works
Committee had budgeted $12,00 for the purchase of the truck. Superintendent Woda
explained how this truck would fit the needs of the Public Works Department.
Motion by Trustee Beimborn to purchase 2002 GMC 2500 HD and
pass to the Village Board for approval; seconded by Trustee Wollner. Motion
passed.
Discussion and possible action on submitting a Wisconsin DOT
Municipal Street Improvement application.
Chairman Beitz explained the application is for federal money
available for municipal street projects. The Village recently received money to
complete the Division and Salisbury Street project and wouldn’t like receive
money for a few more years because it is distributed based on mileage. The
Village will apply again in a few years.
Miscellaneous Business :
Assistant Engineer Surfus gave update on Main and Municipal
Project. She is working on completing the plans and specifications for the
project and gave the following timeline:
2/21/2007 First ad for bid runs
2/26/2007 Plans and specifications available
2/28/2007 Second ad for bid runs
3/12/2007 Bid Opening
3/13/2007 Public Works Committee Meeting – Award lowest
bidder
There was an interest in adding a shoulder to S. Main St.
Assistant Engineer Surfus said this would probably cost between $10,000-$15,000,
but could be included as an alternate and added if budget allowed. She will
include it as an alternate.
Motion by Trustee Beimborn to adjourn; seconded by Trustee
Wollner. Motion passed.
Meeting adjourned at 7:53.
Table of Contents
January 9, 2007
The meeting for Public Works Committee meeting for January 9,
2007 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee
and Superintendent Woda. Not present was Engineer Bednarski. Also present
Assistant Village Engineer Surfus and Trustee Heili.
Motion by Trustee Beitz to approve the minutes of the
December 12, 2006 meeting; seconded by Trustee Wollner. Motion passed.
Unfinished Business
Discussion and possible recommendation on adopting a mid-range
capital outlay and pavement plan.
Assistant Engineer Surfus passed out cost estimates for the
projects identified at last month’s meeting. She told the committee that a
transportation engineer at Bonestroo was looking into some items also brought up
at the last meeting. These items included working with the DOT to learn more
about when the improvements to CTH MY would take place, the possibility of a
pedestrian way along HWY 33 and the possibility of DOT assistance in purchasing
land to install a cul-de-sac on Salisbury to limit access to HWY 33.
Assistant Engineer Surfus mentioned that the cost estimates
are effective for 2007. She also told the committee that the estimates included
engineering design and inspection costs. She mention that she would break these
costs out and put information into a report about how the cost estimates were
completed and plans showing the difference phases on the projects. The committee
thought that it was unnecessary to put together such a plan and thought the list
of costs she had present would be sufficient to send to Personnel and Finance
for acceptance.
Motion by Trustee Beimborn to adopt a mid-range capital
outlay and pavement plan and recommend to Personnel and Finance; seconded by
Trustee Wollner. Motion passed.
New Business:
Discussion and possible action on using a local service for brush
chipping.
Mike Wilkens expressed that he would be interested in
providing service for brush chipping to the Village. Superintendent Woda visited
he facility to inspect his operation. He has appropriate equipment and space to
handle and store the amount of brush the Village produces. His machine has metal
remover so the Village could continue to chip wood furniture. The benefit of
using local service is in saved mileage on Village vehicles and saved time by
Village employees in comparison to running brush to West Bend. We will also no
longer have to store brush on our facilities. Superintendent Woda will contact
West Bend to let them know we will be using a local service.
Discussion and possible recommendation on pay class changes for
Public Works employees.
All Village employees received a 3% raise. Chairman Beitz
asked Superintendent Woda if he had any recommendations for pay class changes
for his staff. Superintendent Woda recommended moving Steve Weyker up one pay
class, PW3 to PW2 because he is competent in all his duties as a Public Works
employee and no longer requires any training.
Motion by Trustee Wollner to recommend Steve Weyker from PW3
to PW2; seconded by Trustee Beimborn. Motion passed.
Miscellaneous Business :
Highest bid for the Public Works F450 was for $27,355.
Motion by Trustee Beimborn to adjourn; seconded by
Superintendent Woda. Motion passed.
Table of Contents
December 12, 2006
The meeting for Public Works Committee meeting for December
12, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Superintendent Woda. Not present was Engineer Bednarski and Trustee Wollner.
Also present Assistant Village Engineer Surfus and Trustee Heili.
Motion by Trustee Beimborn to approve the minutes of the
November 14, 2006 meeting; seconded by Trustee Beimborn. Motion passed.
Unfinished Business
Discussion and possible recommendation on adopting a mid-range
capital outlay and pavement plan.
Assistant Village Engineer Surfus discussed Bonestroo’s
recommendation on how to prioritize the road projects. They recommend that the
pacer ratings and drainages pattern be guidelines when prioritizing projects.
Chairman Beitz brought up the potential of receiving outside funding from
sources such as Safe Route to Schools, which was presented to the Village by
Bonestroo at the Plan Commission meeting. The streets downtown were grouped into
segments to be constructed at the same time. Then committee members prioritized
projects for downtown. They were prioritized as follows:
Division Street from Salisbury Street to termini and
Franklin Street from Division Street to Main Street
Salisbury Street from HWY 33 to Division Street and
Congress Street from Salisbury Street to Hwy 33
Congress Street from Salisbury Street to termini and
Franklin Street from Congress Street to Division Street
Franklin Street from HWY 33 to Congress Street
Congress Drive from HWY 33 to Village Limit (Mill and
Overlay)
Chairman Beitz had a recommendation to provide a pedestrian
way on HWY 33. Assistant Village Engineer Surfus will look into the feasibility
of doing this because it would be located in the DOT ROW. Chairman Beitz also
brought up the fact that a parcel would need to be purchased for the proposed
cul-de-sac on Salisbury Street. Village Engineer Bednarksi had mentioned that
the state may be willing to assist in the purchase of the parcel because they
are interested in limiting access to HWY 33 from local streets. Assistant
Village Engineer Surfus to look this matter and will follow up with the Highway
Department on when they are planning to reconstruct Main Street. She will also
prepare cost estimates for the projects listed above for the next meeting.
Motion by Chairman Beitz to table discussion; seconded by
Trustee Beimborn. Motion passed.
New Business:
Review of December 1, 2006 snow storm cleanup efforts and possible
recommendations for improvements.
Chairman Beitz commented that he thought the Public Works
Department did a good job on the snow removal on December 1, 2006.
Superintendent Woda said the new truck worked out well. Chairman Beitz will come
to the Law Enforcement meeting on Thursday to see what the policy is for
enforcing snow shoveling.
Miscellaneous Business :
Superintendent Woda commented that interest in the F450 has
been good. Several interested parties have looked at it. Bids will be opened on
Tuesday, January 2, 2007.
Trustee Mike Heili brought up that at the Plan Commission
meeting on Thursday, December 21, 2006, they will be recommending improvements
to Main Street. He recommended that interested committee members attend and
offer their suggestions.
Motion by Trustee Beimborn to adjourn; seconded by Chairman
Beitz. Motion passed.
Meeting adjourned at 7:52.
Table of Contents
October 10, 2006
The meeting for Public Works Committee meeting for September
11, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn,
Trustee Wollner and Superintendent Woda. Not present was Engineer Bednarski.
Also present Assistant Village Engineer Surfus and Trustee Heili. Motion by
Trustee Wollner to approve the minutes of the September 11, 2006 meeting;
seconded by Trustee Beitz. Motion passed.
Unfinished Business
Discussion and possible recommendation on small
truck to replace F450.
Superintendent Woda found a truck as possible replacement for
the F450 at Bob Fish. The price is $13,999 and they are willing to negotiate
with the Village. Superintendent Woda will negotiate with them to see what price
he can get them down to. There is some concern that the money gained from
selling the F450 is not guarantied to go back to the Public Works budget.
Trustee Beimborn made motion to table to next meeting;
seconded by Trustee Wollner. Motion passed
New Business:
Discussion and possible recommendation on changes to municipal code
book.
Village Board is proposing changing section 10.3(7a) of the municipal code
book. There was general agreement that the Public Works Committee would like to
change the code so that lots over 4 acres can have natural lawns with setbacks
and drainage swales maintained at a height of less that 6 inches and lots under
4 acres must maintain lawns at a height of less than 6 inches. The current
wording of the code is confusing. Chairman Beitz will speak with Attorney
Keiffer to put together recommendation on new wording for this ordinance.
There was discussion of changing section 8.10(3)4 of the municipal code book
concerning driveway approach paving. The code book requires paved driveways, but
currently there are many residences with gravel approaches and the code book
gives no paving deadline. There was discussion of giving a deadline and when the
next road project takes place, paving those who have not done so already and
special assessing the cost to the property owner. Chairman Beitz will speak with
Attorney Keiffer to ask about possibility of special assessment.
Trustee Heili brought up a recommendation for a change to the
recycling ordinance 11.06(2). Upon examination of the code book, it was found
that his recommendations were already included in the ordinance.
Trustee Beimborn made motion to table to next meeting;
seconded by Trustee Wollner. Motion passed
Miscellaneous Business :
Trustee Wollner asked about stray cat regulations. The
Village does not currently have a policy or procedure for stray cats.
Trustee Beimborn made motion to adjourn; seconded by
Superintendent Woda. Motion passed.
Table of Contents
September 11, 2006
The meeting for Public Works Committee meeting for September
11, 2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn and
Superintendent Woda. Not present was Trustee Wollner and Engineer Bednarski.
Also present Assistant Village Engineer Surfus. Motion by Trustee Beimborn to
approve the minutes of the August 8, 2006 meeting; seconded by Trustee Beitz.
Motion passed.
Unfinished Business
Discussion and possible action on 2007 Public
Works Budget.
A motion was made by Trustee Beimborn and seconded by Trustee
Beitz to submit the 2007 budget to Personnel & Finance. Motion passed.
Discussion and possible action on 2007 Recycling
Grant Application.
A motion was made by Trustee Beimborn and seconded by Trustee
Beitz to submit the Recycling Grant. Motion passed.
Discussion on purchase of a small truck to
replace F450. This is a referral from the Personnel & Finance
Committee.
A motion was made by Trustee Beimborn and seconded by Trustee
Beitz to table until the October meeting. Motion passed.
New Business:
Discussion and possible recommendation on hiring Washington County
Highway Dept. to install curb, fill and rip rap over the exposed culvert
at Diane and Enge Drive for $1600.
A motion was made by Trustee Beimborn and seconded by Trustee
Beitz to approve the project. Motion passed.
Miscellaneous Business:
None.
Trustee Beimborn made motion to adjourn. Seconded by Chairman
Beitz. Motion passed.
Table of Contents
August 8, 2006
The meeting for Public Works Committee meeting for August 8,
2006 was called to order. Present were: Trustee Beitz, Trustee Wollner and
Superintendent Woda. Also present was Trustee Heili and Assistant Village
Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the July
11, 2006 meeting; seconded by Trustee Beitz. Motion passed.
Unfinished Business
Discussion and possible action on changes to
Chapter 11 of the Municipal Code dealing with acceptance and fees
for recycling items.
Chairman Beitz did research on the responsibility of a
recycling responsible unit. The Village needs to change the Village Code and the
sign at the Village Recycling Center to comply with these responsibilities.
Discussion took place on the cost to charge for tire recycling and changing the
Village code to reference times posted for Village Recycling Center hours of
operation rather than having to change the ordinance if the hours changed in the
future.
Motion by Chairman Beitz to recommend amendments the Village
Municipal Code as follows:
11.061 Public Health
(10)(c) Waste oil shall be deposited at the Village Recycling
Center at hours as posted.
(10)(d) Yard waste shall be deposited at the Village
Recycling Center at hours as posted, Christmas trees shall be collected by the
Village at times posted, provided they are placed at the curb prior to 8:00 AM.
11.061(11)(b) Village Recycling Center Deposits. Village
residents shall deposit the following materials at the Village Recycling Center
at times posted:
11.061(11)(b)(5) Waste tires, upon the payment of a $10 fee
per tire, paid at the Village Hall during regular working hours with the paid
receipt presented at the Village Recycling center at the time of disposal.
Residents are required to trade their old tires with the retailer upon the
purchase of new tires.
Motion was seconded by Trustee Wollner. Motion passed.
Discussion and possible action on 2007 Public
Works budget.
Discussion took place on budget line items. Engineering
distributed memo on budget estimates for 2007 and cost estimates for three
recommended projects. Cost estimate for lighting will be obtained to include in
budget.
No action
New Business:
Discussion and possible recommendation on additions or changes to the
Municipal Code Book relating to Recycling violations.
Discussion took place on existing regulations in Village Code
for recycling violations.
No action.
Discussion and possible action on 2007 Recycling Grant Application.
No action.
Discussion on purchase of a small truck to replace F450. This is a
referral from the Personnel and Finance Committee.
Chairman Beitz made recommendation that we use remaining
$7,000 in budget for 2006 to purchase a small truck to replace F450.
Superintendent Woda will research available vehicles and will put together
recommendation for Personnel and Finance Committee.
No action.
Miscellaneous Business:
Shady Lane and Connie Drive Street Maintenance Project should be completed
this week. Project with be striped within a couple weeks.
Trustee Wollner made motion to adjourn. Seconded by Chairman
Beitz. Motion passed.
Table of Contents
July 11, 2006
The meeting for Public Works Committee meeting for July 11,
2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee
Wollner and Superintendent Woda. Also present was Trustee Heili and Assistant
Village Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the
June 13, 2006 meeting; seconded by Trustee Beimborn. Motion passed.
Unfinished Business
Discussion and possible action on Dept. of Public
Works violation citations.
Assistant Village Engineer Surfus passed out new
violation forms. There was discussion of possible improvements to
the forms. Assistant Village Engineer Surfus will make recommended
changes and e-mail them to Trustee Beitz. Trustee Beitz will forward
to Trustees for approval. A motion was made by Trustee Beimborn and
seconded by Trustee Wollner to approve the revised forms. Motion
passed unanimously.
Discussion and possible action on road work
projects for 2006.
Superintendent Woda passed out cost estimates for
possible boiler slag project. There was discussion on budget, the
existing conditions of the roads proposed to be included in the
project, and the benefits of boiler slag for this project. A motion
was made by Trustee Beimborn and seconded by Trustee Wollner to
accept proposed road projects at a cost of up to $1.50 per square
yard. Motion passed. unanimously.
Discussion and possible action on enforcement and/or
recommended changes to Chapter 8 of the Municipal Code Book
Trustee Beitz passed out recommended changes to
Chapter 8 of the Municipal Code Book from Bonestroo and Attorney Kiefer.
After discussion, the proposed changes are as follows:
8.03 Street and Sidewalk Excavations and Openings
(3) FEE. The permit fee shall be $25 plus the actual cost of inspection
with a $500 retainer.
(4) INSURANCE. A certificate of insurance evidencing that the applicant
has in force and will maintain during the term of the permit public
liability insurance of not less than $100,000 for any one person, $1,500,000
for any one accident and $1,000,000 for property damage.
8.11 Moving Buildings
(3) PERMIT FEE. For any building that is moved the fee shall be $175 plus
$0.60 per square foot.
(4) BOND REQUIRED. Before a permit is issued, the mover must give a bond
in the amount of $10,000 with good and sufficient sureties to be approved by
the Village Attorney conditioned that the mover shall save the Village
harmless from any liability arising out of the move and shall restore any
street damaged by the move. This provision may be waived for small
buildings.
(5) INSURANCE REQUIRED. Before a moving permit shall be issued, the
applicant shall submit to the Village Clerk a certificate of insurance
evidencing that the applicant has in force and will maintain during the term
of the permit public liability insurance of not less than $100,000 for any
one person, $1,500,000 for any one accident and $1,000,000 for property
damage .
A motion was made by Trustee Wollner and seconded by Trustee
Beimborn to accept revised ordinances. Motion passed.
Discussion and possible action on sale of excess DPW
equipment.
Superintendent Woda discussed the necessity of the
smaller truck for day to day activities. A suggestion was made that the
Village create a sinking lapsing fund with proceeds of selling the current
smaller truck and use funds to buy a less expensive smaller truck.
Superintendent Woda expressed concern of being without a smaller truck for
an extended length of time.
Motion by Trustee Beimborn and seconded by Trustee
Wollner to send recommendation to sell truck and create sinking lapsing fund
to Personnel and Finance. Motion passed.
New Business:
Discussion and possible recommendation on changes to Chapter 11 of
the Municipal Code Book dealing with acceptance and fees for recycling
items.
Discussion of whether to allow waste tire recycling. Chairman Beitz
will distribute recycling grant responsibilities to trustees for
discussion at next meeting. Motion by Trustee Wollner to table to next
meeting; seconded by Trustee Beimborn. Motion passed.
Discussion on 2007 Dept. of Public Works budget.
Budget needs to be in by end of August. Trustee Beitz
passed out spreadsheet. Budget will be discussed at next meeting.
Miscellaneous Business:
Trustee Beitz inquired as to whether someone was at the
recycling facility on the past Saturday. Superintendent Woda explained that
there was no one there because an employee was out of town and did not receive
his message to be there on Saturday.
Chairman Beitz inquired as to whether the welder is
frequently used. Superintendent Woda explained that it is used frequently.
Chairman Beitz inquired about an invoice for Carhartt jackets
from last January. Superintendent Woda said they were purchased for employees.
Miscellaneous Business:
Motion by Trustee Beimborn to adjourn; seconded by
Trustee Wollner. Motion passed.
Bill Cording, Clerk
Table of Contents
June 13, 2006
The meeting for Public Works Committee meeting for June 13,
2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee
Wollner and Superintendent Woda. Also present was Trustee Heili and Assistant
Village Engineer Surfus. Motion by Trustee Wollner to approve the minutes of the
May 9, 2006 meeting; seconded by Trustee Beimborn. Motion passed.
Unfinished Business
Discussion and possible action on Dept. of Public
Works forms for violations.
Motion by Trustee Beimborn to approve the forms;
seconded by Trustee Wollner.
Discussion took place. Bonestroo will also add
violations that are part of Chapter 10 of the Municipal Code. Some
clarification will be sought from Attorney Kiefer regarding 10.08 of
the Municipal Code. Motion by Trustee Beimborn to reconsider the
previous motion and to table this item until next month; seconded by
Trustee Wollner. Motion passed unanimously.
Discussion and possible action on road work
projects for 2006.
Bonestroo presented the asphalt core information
performed by Wisconsin Testing for the Municipal Drive and South
Main Street Project. After assessing the information taken from the
cores, Bonestroo developed a preferred project design along with
cost estimates. The preferred design would be a reconstruct
consisting of new base course and new asphalt layers. Engineering
recommends the reconstruction of Municipal Drive and South Main
Street. Due to the estimated cost of this project, engineering
further recommends scrapping this project for 2006 and putting it in
the 2007 budget. Motion by Trustee Beimborn to cancel the Municipal
Drive and South Main Street project for 2006 and place it in the
2007 construction budget; seconded by Trustee Wollner. Motion passed
unanimously.
New Business:
Discussion and possible recommendation on
enforcement of and revision to Chapter 8 and 11 of the Municipal
Code Book.
The Committee discussed each point in Chapters 8
& 11 relating to fees or fines:
8.03: The Committee will
refer to a recommendation from Engineering to
the application fee and bond amount.
8.06: First Offense $10; Second
Offense $25; Third Offense $50.
8.08(4)(b): The wording on
Curb and Gutter assessments should be revised so
that new Curb and Gutter is 100% assessed to the
property owner, while replacement Curb and
Gutter is 75% assessed to the property owner
with the Village incurring the remaining 25%.
8.10: Should be revised so
that new driveways and culverts should be under
the auspices of the Building Inspector while
existing should be under Engineering.
8.11 (3): The Committee will
refer to a recommendation from Engineering to
the application fee and bond amount.
11.061: Engineering shall
research the Village’s obligation for recycling.
Research shall include whether or not the
Village must accept tires as part of its
recycling program.
Motion by Trustee Beimborn to approve the above
references; seconded by Trustee Wollner. Motion passed unanimously.
Motion by Trustee Beimborn to refer 8.10 (3)(4) to the Village
Attorney for an interpretation and recommendation; seconded by
Trustee Wollner. Motion passed unanimously.
Discussion and possible action on adopting a
purchasing policy for the Public Works Department
Chairman Beitz presented a draft resolution.
Discussion on the spending limit amount took place. The following
resolution was agreed upon by the committee:
In order to insure appropriate oversight
and control of Public Works Department purchasing, the
following purchasing policy is hereby adopted by the Public
Works Committee:
No equipment or supplies otherwise
authorized under Chapter 3.07 of the Municipal Code Relating
to Purchases, (except for the normal replenishment of
expendables, e.g. vehicle fuel and lubricants, road salt,
etc.) costing more than $500.00, shall be purchased on
behalf bf the Public Works Department without the approval
of the Chair of the Public Works Committee.
Motion by Trustee Beimborn to pass the
resolution; seconded by Trustee Wollner. Motion passed unanimously.
Discussion and possible action on recommendation
on the sale of excess public works equipment.
Chairman Beitz presented his case for selling the
small Village Utility Truck. Superintendent Woda will look into uses
for the small Truck and present them at the next meeting. Motion by
Trustee Wollner to table this item; seconded by Trustee Wollner.
Motion passed unanimously.
Miscellaneous Business:
Motion by Trustee Beimborn to adjourn; seconded by
Trustee Wollner. Motion passed.
Bill Cording, Clerk
Table of Contents
May 9, 2006
The meeting for Public Works Committee meeting for May 9,
2006 was called to order. Present were: Trustee Beitz, Trustee Beimborn, Trustee
Wollner and Superintendent Woda. Also present was Trustee Heili and Deputy Clerk
Chesak.
Unfinished Business
None.
New Business
Discussion and possible action on
Department of Public Works draft forms for violations. Engineer
Bednarski e-mailed possible forms to use for violations. He would
like to committee to review and talk about at the June meeting. A
motion was made by Trustee Beimborn and seconded by Trustee Wollner
to table until the June meeting. Motion passed.
Discussion and possible action on road work for 2006. This is
regarding East Main Street and Municipal. Would like to see core
samples done and at this time there is a crew out taking samples of
the asphalt. Need to wait for these results and then bid out the
road work. A motion was made by Trustee Beimborn and seconded by
Trustee Wollner to table until these sample core results come in.
Motion passed.
Discussion on recycling personnel coverage down at the shed .
Currently there are Saturday hours from 9-noon. Isn’t really
"manned" and people drop off items that currently can’t be recycled.
There was a question regarding the grant and how many hours need to
be put in to still receive grant money. This will be researched
further. Possibly would like to monitor activity. Trustee Beitz will
check out the grant necessities and arrange for a different
"monitor" month to do the statistical check. A motion was made by
Trustee Beimborn and seconded by Trustee Wollner to table until
these grant necessities can be checked. Motion passed.
Discussion on employee work schedules. Paul Wikens was hired
mainly for snowplowing work during the day and Steve Weyker was
hired as DPW employee to assist Superintendent Woda. Discussion was
held as to possibly hiring another DPW employee to cover more hours
for department. Paul Wilkens is willing to work a few more hours
during the month. Further discussion was held. No action taken at
this time.
Miscellaneous Business
Trustee Beitz stated that there will be more baseball games held at Dr. Weber
Park and would this be ok with the budget. Trustee Beimborn stated that it
should be ok – budget wise.
Trustee Heili brought up driveway aprons at various residents in the Village
and this will be placed on the next agenda and looked into.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee
Wollner to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
April 11, 2006
The meeting for Public Works Committee meeting for April 11,
2006 was called to order. Present were: Trustee Chesak, Trustee Beimborn,
Engineer Bednarski and Superintendent Woda. Also present was Phil Beitz,
Engineer Bednarski, Engineer Surfus and Deputy Clerk Chesak.
Unfinished Business
Discussion and possible action on reimbursable figures for use of
loader and other equipment as needed for repair work within the
Village of Newburg by residents, ie: use of loader for ditch work,
ect. Superintendent Woda handed out copies of draft figures for
reimbursable equipment rates. These rates were taken from Wisconsin
State rates and break-even rates. A motion was made by Trustee
Beimborn and seconded by Trustee Damrow to accept these rates.
Motion passed.
New Business
Discussion and possible action on Department of Public Works
employees. A motion was made by Trustee Beimborn and seconded by
Trustee Chesak to table this item. Motion passed.
Discussion and possible action on road work for 2006. Engineer
Bednarski handed out list of public works projects. Public Works has
budget of $30,000. Only $3,000 budget this year for painting
everything. Last year’s priorities 4-6 will be moved to priorities
1-3. Priorities 4 and 6 should be bid this year to a single
contractor. Engineer Bednarski will update list by removing
completed projects and begin work of bid documents for 4 and 6.
Miscellaneous Business
Superintendent Woda gave a report on culvert at Tri-Par flooding recently.
Superintendent Woda plans to remove problem grate when water receded and install
new grate at end of pipe.
Engineer Bednarski received a complaint for Bill Chesak, Sr. that his
sidewalk was damaged at property during Salisbury Street project. Superintendent
Woda and Engineer Bednarski will meet to discuss further action.
Engineer Bednarski received complaint of drainage issues at Dove Circle.
Engineer Bednarski will meet with two neighbors and handle situation.
Engineer Bednarski handed out draft forms for public works violations and
requests that forms be added as an item on next month’s agenda.
Tri-Par employee asked Deputy Clerk Chesak whether the Village of Newburg
would provide a dumpster for spring clean-up as they did in fall. It was agreed
that one will not be provided for spring clean up. Superintendent Woda brought
up legality of village bonfire.
Adjournment
A motion was made by Trustee Damrow and seconded by Trustee
Beimborn to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
November 8, 2005
The meeting for Public Works Committee meeting for November
8, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn,
Trustee Damrow, Superintendent Woda.
Unfinished Business
Discussion and possible action on snow plow procedures. A motion
was made by Trustee Beimborn and seconded by Trustee Damrow to table
until the December meeting. Motion passed to table.
New Business
Discussion on specifications for new 2006 Public Works truck and
possible action on ordering truck and equipment as to a possible
delivery date of January, 2006. A motion was made by Trustee Damrow
and seconded by Trustee Beimborn to send to Village Board for
approval at a cost of $77,000. Motion passed.
Discussion and possible action on reimbursable figures for use of
loader and other equipment as needed for repair work within the
Village of Newburg by residents, ie: using loader to dig out a ditch
and what to charge back homeowner. A motion was made by Trustee
Damrow and seconded by Trustee Beimborn to table until the December
meeting. Motion passed.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee
Damrow to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
September 13, 2005
The meeting for Public Works Committee meeting for September
13, 2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn,
Trustee Damrow, Superintendent Woda.
Unfinished Business
None.
New Business
Discussion and possible action on hiring of new part time
employee for Dept. of Public Works. Discussion was held. A motion
was made by Trustee Beimborn and seconded by Trustee Damrow to
approve the hiring of Steve Weyker as a part time employee for Dept.
of Public Works. Motion passed to forward to Personnel & Finance
Committee.
Miscellaneous Business
Superintendent Woda updated the committee on projects in the Village.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee
Damrow to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
July 12, 2005
The meeting for Public Works Committee meeting for July 12,
2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn,
Trustee Damrow, Superintendent Woda and Engineer Bednarski. Also present was
Trustees Woda, Wollner & Enright and Deputy Clerk Chesak.
Unfinished Business
Continued discussion on budget for 2006. A motion was made by
Trustee Damrow and seconded by Trustee Chesak to recess for a
demonstration of possible new Public Works Dept. truck. Motion
passed. A motion was made by Trustee Beimborn and seconded by
Trustee Damrow to re-open the meeting. Motion passed. Superintendent
Woda and Engineer Bednarski update the committee on proposed budget
numbers. No action taken at this time.
New Business
Discussion and possible action rate schedule for Dept. of Public
Works man-hours and equipment per hour. A motion was made by Trustee
Beimborn and seconded by Trustee Damrow to table. Motion passed.
Discussion and possible action on wage rate for winter night
hours for Dept. of Public Works employees. A motion was made by
Trustee Beimborn and seconded by Trustee Damrow to recommend to
Personnel & Finance premium pay of an additional $2 for PW employees
from 11 p.m. to 6 a.m. Motion passed to send to Personnel & Finance.
Discussion and possible action on Adopt-a-Flowerbed program for
2006. A motion was made by Trustee Beimborn and seconded by Trustee
Damrow to table. Motion passed.
Discussion and possible action on purchase of new dump/plow truck
for 2006 (to bid out in 2005 for January 2006 delivery). A motion
was made by Trustee Beimborn and seconded by Trustee Damrow to send
this to Personnel & Finance committee. Motion passed.
Discussion and possible action on Washington County Highway
Department not maintaining Highway 33 Right-of-Way and whether to
have the Newburg Dept. of Public Works maintain this. Discussion was
held. No action taken at this time.
Miscellaneous Business
Superintendent Woda updated the committee on projects in the Village.
Adjournment
A motion was made by Trustee Beimborn and seconded by Trustee
Damrow to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
June 14, 2005
The meeting for Public Works Committee meeting for June 14,
2005 was called to order. Present were: Trustee Chesak, Trustee Beimborn,
Trustee Damrow, Superintendent Woda and Engineer Bednarski. Also present was
Trustee Woda.
Unfinished Business
None.
New Business
Discussion and possible action on child protection bars on
raceway by the river. A motion was made by Trustee Damrow and
seconded by Trustee Beimborn to table this issue until they can
check further into property ownership of this property and also
would like to check with legal dept on liability of the lack of
bars. Motion passed to table.
Discussion and possible action on budget items for 2006.
Discussion took place. The request for Street Maintenance project
for a total of $20,000. Request for a new truck for DPW. Engineering
to come up with detailed project estimates. No action taken.
Discussion and possible action on purchase of computer for Dept.
of Public Works. Budgeted amount was $750. Request from
Superintendent Woda for a total amount of $1,100 for this item. A
motion was made by Trustee Beimborn and seconded by Trustee Damrow
to recommend to the Village Board $1,100 for computer purchase with
$750 coming from new equipment line item and $350 from equipment
maintenance line item. Motion passed to send to Village Board.
Discussion and possible action on purchase of a welder for Dept.
of Public Works. Request by Superintendent Woda for a 210 amp mig-welder
for public works project. Total cost will be "not to exceed" amount
of $1,500. A motion was made by Trustee Beimborn and seconded by
Trustee Damrow to recommend to Village Board to approve a "not to
exceed" amount of $1,500 for a 210 amp mig-welder for Dept. of
Public Works. Motion passed to send to Village Board.
Discussion and possible action on installation of light pole by
WE Energies at Dept. of Public Works gate area. Estimate from WE
Energies is:~$1,800 to run the power lines overhead or $1,882.85 to
run the power lines underground. A motion was made by Trustee Damrow
and seconded by Trustee Beimborn to recommend to Village Board to
spend $1,882.85 to install a light pole with underground power lines
at the DPW/Sanitary gate area. Motion passed to send to Village
Board.
Discussion and possible action on hiring Washington County Public
Works to install rip-rap at drainage channel on Division Street
right-of-way (east of Tri Par driveway). A motion was made by
Trustee Beimborn and seconded by Trustee Damrow to recommend to the
Village Board to hire Washington County to install rip-rap at the
drainage channel on Division Street right-of-way (east of Tri Par
driveway) for a "not to exceed" amount of $1,700. Motion passed to
send to the Village Board.
Miscellaneous Business
Superintendent Woda updated the committee on what maintenance projects the
Village will perform in 2005. this item will be sent to the Village Board.
Adjournment
A motion was made by Trustee Woda and seconded by Chairman
Chesak to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
May 10, 2005
The meeting for Public Works Committee meeting for May 10,
2005 was called to order. Present were: Trustee Chesak, Trustee Woda,
Superintendent Woda and Engineer Bednarski.
Unfinished Business
Continued discussion on snow plow procedures. Motion was made by
Trustee Beitz to table, seconded by Trustee Woda. Motion passed to
table until fall.
Discussion and possible action on parking on Diane Drive. Tabled
from 4.28.05 meeting. A motion was made by Trustee Woda to
temporarily close the meeting to visit the site involved, this was
seconded by Trustee Chesak. A motion was made by Trustee Woda to
open the meeting back up. Motion passed by Chairman Chesak. A motion
was made by Trustee Woda to post Diane Drive as "No Parking on Paved
Portion of Roadway", seconded by Chairman Chesak. Motion passed.
Discussion and possible action on culverts at multiple driveways
around the village. A motion was made by Trustee Woda and seconded
by Chairman Chesak to send this to the village Board and the Village
attorney that form letters can be drafted for the following: a)
Right of Way Obstructions, b) Grass Cutting, c) Culvert Repair, et
al. These would need to be in the form of ordinances. Motion passed.
Discussion and possible action on update on storm catch basin
behind Parkside Tavern. A letter of permission was drafted to allow
the Village of Newburg to maintain this catch basin. Chairman Chesak
will obtain a signature on the letter of permission.
New Business
Discussion and possible update on sidewalk replacement on Main
Street. A bid has been received by TP Concrete for this project. A
motion was made by Trustee Woda and seconded by Chairman Chesak to
recommend acceptance of the TP Concrete proposal of $7,974. Motion
passed.
Discussion and possible action on fall clean up dumpster. A
motion was made by Trustee Woda and seconded by Chairman Chesak to
recommend approval of a not-to-exceed amount of $1,000 for clean up
dumpsters to the Village Board. Motion passed.
Miscellaneous Business
The drainage way along Division Street will need some additional work to
reduce erosion. This topic will be brought up during Miscellaneous Business at
the next Village Board meeting. Superintendent Woda is in the midst of
completing shouldering of all the roads in the Village.
Adjournment
A motion was made by Trustee Woda and seconded by Chairman
Chesak to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
April 28, 2005
The meeting for Public Works Committee meeting for April 28,
2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Trustee
Beitz, Trustee Woda, Superintendent Woda and Engineer Bednarski.
Unfinished Business
Continued discussion on snow plow procedures. Motion was made by
Trustee Beitz to table, seconded by Trustee Woda. Motion passed to
table until fall.
New Business
Discussion and possible update on "No Parking" on Old Pit Road.
Discussion was held. A motion was made by Trustee Beitz and seconded
by Trustee Chesak to recommend to the Village Board that this be
designated at "No Parking" as a fire lane on the road. Motion
passed.
Discussion and possible action on parking on Diane Drive. A
motion was made by Trustee Woda and seconded by Trustee Chesak to
table until the committee can visit the site. Motion passed to
table.
Discussion and possible action on sewer catch basin behind
Parkside Tavern. A motion was made by Trustee Beitz and seconded by
Trustee Chesak to recommend the Village Board pursue easements on
storm sewer pipes within the village limits. Motion passed.
Discussion and possible action on street sweeping in the Village
of Newburg. The first three scheduled street sweepings have been
completed. Public Works will monitor the need for increased street
sweeping with an eye toward the 2006 budget.
Discussion and possible action on purchase of American Flags for
Village Streets. A motion was made by Trustee Chesak and seconded by
Trustee Beitz to purchase American Flags and hardware for $1,000
(budgeted item) for Village Streets. Motion passed.
Discussion and possible action on culverts at multiple driveways
around the village. A motion was made by Trustee Beitz and seconded
by Trustee Woda to table. Motion passed.
Discussion and possible action on catch basin cleaning as a
possible 2006 budget item. The committee will discuss this during
the 2006 budget discussions.
Miscellaneous Business
None.
Adjournment
A motion was made by Trustee Beitz and seconded by Trustee
Woda to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
March 16, 2005
The meeting for Public Works Committee meeting for March 16,
2005 was called to order. Present were: Trustee Chesak, Trustee Woda, Trustee
Beitz, Superintendent Woda and Engineer Bednarski. Also present was Clerk
Cording, Trustee Sackett and Attorney Edgar.
Unfinished Business
Continued discussion on snow plow procedures. Motion was made by
Trustee Beitz to table, seconded by Trustee Woda. Motion passed to
table.
New Business
Discussion and possible update on public works projects for
summer 2005. Draft specifications for the sidewalk replacement
program have been prepared. A letter to the property owners will be
issued informing them of the project. Superintendent Woda will
obtain quotes for this project. Superintendent Woda and Engineer
Bednarski will reassess the seal projects on Franklin and Congress.
Discussion and possible recommendation to the Village Board
regarding special assessments for Division and Salisbury Streets
project. Attorney Edgar presented the assessments for the project. A
motion was made by Trustee Beitz and seconded by Trustee Woda to
recommend the Engineer’s Report on Special Assessments to the
Village Board. Motion passed.
Discussion and possible action on flags and/or banners to
purchase. Superintendent Woda is to look into placing flag brackets
on the new street light poles in the village. No action taken.
Discussion and possible action on striping streets in Village.
Washington County Highway Dept. is an additional resource for the
future striping. Superintendent Woda will look into future costs and
possible cost saving techniques for this annual project. No action
taken.
Miscellaneous Business
The Committee would like to investigate whether or not a
non-lapsing sinking fund for equipment/vehicle replacement was established.
Adjournment
A motion was made by Trustee Beitz and seconded by Trustee
Woda to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
January 27, 2005
The meeting for Public Works Committee meeting for January
27, 2005 was called to order. Present were: Trustee Chesak, Trustee Woda,
Trustee Beitz, Superintendent Woda and Engineer Bednarski. Also present was
President Grotelueschen, Trustee Sackett and Trustee Enright.
Unfinished Business
None.
New Business
Discussion and possible action on snow plowing procedures. Discussion
was held. Superintendent Woda will present a snowplowing guideline for
future use.
Discussion and possible action on hiring of part time DPW person for
snow plowing purposes. Discussion was held. A motion was made by Trustee
Beitz and seconded by Trustee Woda to recommend to Personnel & Finance
Committee to hire a part time Public Works employee. Motion passed.
Miscellaneous Business
Superintendent Woda and Engineer Bednarksi will proceed with
the 2005 street repair projects. Spring Streets needs a paved radius where it
meets Steeple View.
Adjournment
A motion was made by Trustee Beitz and seconded by Trustee
Woda to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
Minutes of the Public
Works Committee Meeting
Village of Newburg
April 29, 2004
The meeting for Planning Commission meeting for April 29,
2004 was called to order. Present were: Trustee Chesak, Trustee Sackett, Trustee
Beitz and Engineer Bednarski. Also present was President Grotelueschen.
Business
Discussion and possible action on appointment of Superintendent of Public
Works. Superintendent Becker has resigned his duties in the Dept. of Public
Works. A motion was made by Trustee Beitz and seconded by Trustee Chesak to
appoint Chris Woda as Superintendent of Public Works. Motion passed.
Discussion and possible action on Lot 7 on Diane Drive. The property owner
was unable to attend the meeting. Motion was made by Trustee Beitz and seconded
by Trustee Sackett to table until next meeting. Motion passed.
Discussion and possible action on street project on Enge Drive. The committee
was updated on the progress of the project. The engineer has attempted to
contact property owner regarding installing a new driveway culvert. The owner
has been unresponsive. The engineer has been directed to contact the owner
through a letter before proceeding with the project plans. No action taken.
Discussion and possible action on street project for Division and Salisbury.
The committee was updated on the progress of the project. No action was taken.
Discussion and possible action on the take down of trees behind the village
hall. It was decided that the committee will hire a company to remove the tree.
Miscellaneous Business
A complaint from resident Dave Wachniak regarding the Steeple
Hill Development was received. The site has been left in a disturbed condition
without any activity since last December. Dust and dirt is causing many problems
for neighbors around the site. The engineer will contact the developer to
forward progress or have the site stabilized until progress is made.
Adjournment
A motion was made by Trustee Sackett and seconded by Trustee
Beitz to adjourn. Motion passed.
Bill Cording, Clerk
Table of Contents
September 4, 2003
The meeting of the Village of Newburg Dept. of Public Works
Meeting for September 4, 2003 was called to order. Roll call of officers and
trustees was performed. Present were Trustees Chesak, Sacket, Beitz, Paul Becker
and Engineer Bednarski. Also present was Clerk Cording.
Unfinished Business:
-
None
New Business:
-
Discussion and possible recommendation on Mutual Aid Agreement between
municipalities.
Motion by Phil Beitz to move forward with Paul Becker designated
as contact person, seconded by Paul Becker. Motion passed.
2. Discussion and possible recommendation on road projects for
2004
Direction to the Village Engineer to develop budget amounts for
repair project to Enge Drive and portion of Diane Drive. Public Works would also
like the Plan Commission to include South Main Street in the overall planning to
the Downtown area.
3. Discussion on budget for 2004
Discussion by the Committee. Another meeting will take place on
09/18 at 6:00
Motion by Phil Beitz 2nd by Paul Becker to adjourn. Motion
passed, meeting adjourned at 6:55
PM.
Table of Contents
June 20, 2002
The meeting of the Village of Newburg Public Works Committee
meeting for June 20, 2002 was called to order. Roll call of officers and
trustees was performed. Not present were Mike Becker and Jeff Williamson.
Old Business:
1. Discussion and possible action on culvert & ditching on
Congress Drive
Motion by Bill Sacket and 2nd by Mark Chesak to recommend
construction by Washington County at estimated cost of $3,100 to Village Board
with possible addition of asphalt removal and replacement at adjacent driveway.
Motion Passed.
New Business:
1. Discussion and possible action on portable signs for
"Election Parking" only during elections for the parking lot at the
Village Hall
Decision made to make a point of discussion at next Board
meeting.
2. Discussion and possible action on portable signs that state
"Official Polling Place for Village of Newburg".
Decision made to make a point of discussion at next Board
meeting.
Miscellaneous
Discussion of points by Matt Bednarski of points regarding MY
bridge design by County
Motion by Mark Chesak 2nd by Bill Sackett to adjourn. Motion
passed.
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